If not receipt transacted yet, edit the PO Line to require inspection.
If already received & in inventory, create an inventory nonconformance for the received part-qty.
Both steps will put the part in the inspection queue for inspection processing (former being a PO receipt inspection, latter being a stock inspection).
Inspect fail the qty & generate a DMR.
Disposition the DMR as a rejection (and assign it a reason code that relates to 'return to vendor' in your process) - also generating a debit memo.
Tell your buyer & A/P person to reference the PO line/ref of the incorrect parts & debit the vendor the full value of the receipt. Also get an RMA# from vendor. Enter a new replacement PO line/ref for the correct part & qty.
Use Misc shipments to return to vendor.
Lot's of little steps - but preserves accounting, cost, inventory transaction & QC records chains making it fully auditable.
Rob Brown
________________________________
From: Gary Wojtowicz <ajrgary@...>
To: vantage@yahoogroups.com
Sent: Fri, November 13, 2009 12:09:53 PM
Subject: [Vantage] wrong item shipped on PO
how is everyone handling this situation
I received in a PO and noticed that the product that I received for inventory was incorrect. all the paperwork was correct.
I do not see a place receipt entry to receive in the part that I will send back to my supplier for replacement.
[Non-text portions of this message have been removed]
[Non-text portions of this message have been removed]
If already received & in inventory, create an inventory nonconformance for the received part-qty.
Both steps will put the part in the inspection queue for inspection processing (former being a PO receipt inspection, latter being a stock inspection).
Inspect fail the qty & generate a DMR.
Disposition the DMR as a rejection (and assign it a reason code that relates to 'return to vendor' in your process) - also generating a debit memo.
Tell your buyer & A/P person to reference the PO line/ref of the incorrect parts & debit the vendor the full value of the receipt. Also get an RMA# from vendor. Enter a new replacement PO line/ref for the correct part & qty.
Use Misc shipments to return to vendor.
Lot's of little steps - but preserves accounting, cost, inventory transaction & QC records chains making it fully auditable.
Rob Brown
________________________________
From: Gary Wojtowicz <ajrgary@...>
To: vantage@yahoogroups.com
Sent: Fri, November 13, 2009 12:09:53 PM
Subject: [Vantage] wrong item shipped on PO
how is everyone handling this situation
I received in a PO and noticed that the product that I received for inventory was incorrect. all the paperwork was correct.
I do not see a place receipt entry to receive in the part that I will send back to my supplier for replacement.
[Non-text portions of this message have been removed]
[Non-text portions of this message have been removed]