Version 5 - Purchasing buyer and security manager

Yahoo Archive
1
It is true that to be able to create, test and troubleshoot reports, it is
imperative that you have full access to the database. But it is also true
that if it is not your Job to enter purchase orders, than it makes sense
that you not have access to that module. The less hands there are in the
cookie jar, the less people there are to go to when there are cookies
missing.

I've found myself in a tough position at times, being that I'm supposed to
write job cost, open invoice, and all other sorts of reports, yet I do not
have the security access to view those reports. I'm supposed to know the
ins and outs of every module of the database, so I can help users when they
have trouble, yet my only access to the live database is through the
trackers.

How is this possible? TEST DATABASE. I work with a copy of our live
database, which has been stripped down to the point where my supervisors
feel that it is OK for a 19 year old kid (myself) to see the data. With
this test database, I'm able to write 4GL programs, and all the reports I
want, without ever seeing what other people make, and without there being
any risk of my test PO's getting confused with real ones.

This approach has worked great for are firm, and may be a viable option for
others who don't want to give there report writers access to the whole
story.

Best Regards,

Thaddeus Jacobs
Assistant LAN Technologist / Vantage Support
Kinematic Automation, Inc
mailto:tjacobs@...




-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Tuesday, July 03, 2001 6:05 PM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Version 5 - Purchasing buyer and security manager


You had a need to be able to test (trouble shoot) the reports and data,
hence, needed to be there and added yourself as an authorized buyer. It
would have been good if programmers had not made you have to go the extra
step to add yourself but this is not the strangest thing we've seen in eMfg
or Vantage.

I CAN see where a large company with several buyers would find this an
inconvenient task when having to update to 5.0 and then to have to remember
to add themselves as authorized when adding new buyers to the system.
Nuisance value.

Deb

-----Original Message-----
From: Troy Funte [mailto:tfunte@...]
Sent: Tuesday, July 03, 2001 5:46 PM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Version 5 - Purchasing buyer and security manager


As an IS person, one of the first things I had to do in converting to 5.0
was modify and test Customized reports. Our most highly customized Vantage
report is the POform. In order to test the report I modified, I had to go
in and make myself an authorized buyer so I could print a test PO. Wouldn't
seem like as Admin. I should have to do that extra step.

On the other hand, it only takes 20 seconds to add myself as an authorized
buyer.

Troy Funte
Liberty Electronics




[Non-text portions of this message have been removed]


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2
Does anyone else agree that if you are security manager you should also
automatically have access to purchase orders even though you are not
approved for that buyer?

Patrick Winter
sSc Specialty Screw Corporation
Vantage 5.00.317, Progress 9.1a
3
Patrick,
I agree that a security manager cannot manage security
unless they have access to everything that needs security.
4
I'm slightly frustrated by this myself, although I think they've struck a
happy medium with their implementation; not so loose that anyone can edit
P.O.'s, but not so ridiculously tight that it's a pain. I just went through
the Buyer Master File list one day and added myself to everyone's list of
people who can edit their P.O.'s.

Jon Hellebuyck
Stremel Manufacturing

-----Original Message-----
From:
sentto-20369-22127-994189361-jhellebuyck=stremel.com@...
[mailto:sentto-20369-22127-994189361-jhellebuyck=stremel.com@...
.com]On Behalf Of Winter, Patrick
Sent: Tuesday, July 03, 2001 2:42 PM
To: Vantage User Group on Onelist (E-mail)
Subject: [Vantage] Version 5 - Purchasing buyer and security manager


Does anyone else agree that if you are security manager you should also
automatically have access to purchase orders even though you are not
approved for that buyer?

Patrick Winter
sSc Specialty Screw Corporation
Vantage 5.00.317, Progress 9.1a

To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please go to:
http://groups.yahoo.com/group/vantage/files/. Note: You must have already
linked your email address to a yahoo id to enable access.

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
5
Security managers should have access to everything to be able to trouble
shoot and have the full understanding of the total integration of the
system. It also means that they then are people who can be entrusted with
confidentiality and high levels of responsibility (ie, when things go bad or
info gets leaked fingers will then be able to be pointed at them). That
being said, typically a security manager should be so busy in his/her own
area that they should have little or no need to be in purchasing.

As our consultant often said, "Just because you can, doesn't mean you
should. That applies here as well. Just because a security manager can go
places, doesn't mean he/she has any business doing transactions except under
dire circumstances. For example, if the security manager is the designated
backup for purchasing when the purchasing people are gone, and something HAS
to get purchased/received or whatever. Production shouldn't have to stop or
be delayed just because nobody can operate Vantage.

Security managers, in my opinion, are a sibling to the payroll/accounting
depts and need to adhere to the same high standards of confidentiality and
integrity.

My $.02 worth - perhaps I ran on even a bit more than the $.02!!! Perhaps,
I've missed the point for a specific need for the security manager to have
access to a particular purchase order. Naturally, the smaller the
organization, the more hats people wear and more places they would have a
need to be within the system, but I thought you guys were much bigger than
most and wore pretty specific hats.

Deb Wilmoth
Controller

-----Original Message-----
From: Winter, Patrick [mailto:pjw@...]
Sent: Tuesday, July 03, 2001 2:42 PM
To: Vantage User Group on Onelist (E-mail)
Subject: [Vantage] Version 5 - Purchasing buyer and security manager


Does anyone else agree that if you are security manager you should also
automatically have access to purchase orders even though you are not
approved for that buyer?



[Non-text portions of this message have been removed]
6
As an IS person, one of the first things I had to do in converting to 5.0 was modify and test Customized reports. Our most highly customized Vantage report is the POform. In order to test the report I modified, I had to go in and make myself an authorized buyer so I could print a test PO. Wouldn't seem like as Admin. I should have to do that extra step.

On the other hand, it only takes 20 seconds to add myself as an authorized buyer.

Troy Funte
Liberty Electronics

----- Original Message -----
From: Wilmoth, Deb
To: 'vantage@yahoogroups.com'
Sent: Tuesday, July 03, 2001 6:24 PM
Subject: RE: [Vantage] Version 5 - Purchasing buyer and security manager


Security managers should have access to everything to be able to trouble
shoot and have the full understanding of the total integration of the
system. It also means that they then are people who can be entrusted with
confidentiality and high levels of responsibility (ie, when things go bad or
info gets leaked fingers will then be able to be pointed at them). That
being said, typically a security manager should be so busy in his/her own
area that they should have little or no need to be in purchasing.

As our consultant often said, "Just because you can, doesn't mean you
should. That applies here as well. Just because a security manager can go
places, doesn't mean he/she has any business doing transactions except under
dire circumstances. For example, if the security manager is the designated
backup for purchasing when the purchasing people are gone, and something HAS
to get purchased/received or whatever. Production shouldn't have to stop or
be delayed just because nobody can operate Vantage.

Security managers, in my opinion, are a sibling to the payroll/accounting
depts and need to adhere to the same high standards of confidentiality and
integrity.

My $.02 worth - perhaps I ran on even a bit more than the $.02!!! Perhaps,
I've missed the point for a specific need for the security manager to have
access to a particular purchase order. Naturally, the smaller the
organization, the more hats people wear and more places they would have a
need to be within the system, but I thought you guys were much bigger than
most and wore pretty specific hats.

Deb Wilmoth
Controller

-----Original Message-----
From: Winter, Patrick [mailto:pjw@...]
Sent: Tuesday, July 03, 2001 2:42 PM
To: Vantage User Group on Onelist (E-mail)
Subject: [Vantage] Version 5 - Purchasing buyer and security manager


Does anyone else agree that if you are security manager you should also
automatically have access to purchase orders even though you are not
approved for that buyer?



[Non-text portions of this message have been removed]


To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please go to: http://groups.yahoo.com/group/vantage/files/. Note: You must have already linked your email address to a yahoo id to enable access.

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
7
You had a need to be able to test (trouble shoot) the reports and data,
hence, needed to be there and added yourself as an authorized buyer. It
would have been good if programmers had not made you have to go the extra
step to add yourself but this is not the strangest thing we've seen in eMfg
or Vantage.

I CAN see where a large company with several buyers would find this an
inconvenient task when having to update to 5.0 and then to have to remember
to add themselves as authorized when adding new buyers to the system.
Nuisance value.

Deb

-----Original Message-----
From: Troy Funte [mailto:tfunte@...]
Sent: Tuesday, July 03, 2001 5:46 PM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Version 5 - Purchasing buyer and security manager


As an IS person, one of the first things I had to do in converting to 5.0
was modify and test Customized reports. Our most highly customized Vantage
report is the POform. In order to test the report I modified, I had to go
in and make myself an authorized buyer so I could print a test PO. Wouldn't
seem like as Admin. I should have to do that extra step.

On the other hand, it only takes 20 seconds to add myself as an authorized
buyer.

Troy Funte
Liberty Electronics




[Non-text portions of this message have been removed]
8
Hi Patrick,

It's interesting that you mentioned this. I have access to everything,
but today I couldn't help one of our project managers at our satellite
office with her purchase orders. I didn't have rights to her purchase
orders. I had to have my IT Specialist provide that right for me. So,
yes, you'd think that if you have authority, it should be across the
board.

Regards,

Jim

Jim McKechnie
General Manager
Signtech Electrical Advertising, Inc.
jim@...
jrmckechnie@...
(619) 527-6100

-----Original Message-----
From: Winter, Patrick [mailto:pjw@...]
Sent: Tuesday, July 03, 2001 12:42 PM
To: Vantage User Group on Onelist (E-mail)
Subject: [Vantage] Version 5 - Purchasing buyer and security manager

Does anyone else agree that if you are security manager you should also
automatically have access to purchase orders even though you are not
approved for that buyer?

Patrick Winter
sSc Specialty Screw Corporation
Vantage 5.00.317, Progress 9.1a

To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please go to:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/> Note: You must have
already linked your email address to a yahoo id to enable access.

Your use of Yahoo! Groups is subject to the Yahoo!
<http://docs.yahoo.com/info/terms/> Terms of Service.


[Non-text portions of this message have been removed]