Vantage V8 Payroll

Yahoo Archive
1
Carey, you hit the nail on the head. We are on 6.0, but I doubt payroll
has changed that drastically. We have our hourly administrative
employees log into and out of office data collection every day. This
allows payroll to pull in their time. If they don't log into office
data collection, then you have to enter their hours manually. Also, for
salaried personnel, I think Vantage automatically calculates a 40 hour
work week. I could not find out how to change that. As far as holiday
pay, in payroll maintenance, there should be a folder called "holiday".
Set up your holidays and everyone will receive the number of hours you
designate on that particular holiday. The only problem is when you have
employees that are new and aren't eligible for holiday pay or part-time
employees. The system pays everyone. For vacation time, you have to
adjust their time manually. If someone has a better way, I'd love to
hear it.


Randall Lunsford
Excel Machinery, Ltd.
e-mail: rlunsf@...
Phone: (806) 335-4565 ext. 531
Fax: (806) 335-9017


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Tuesday, April 03, 2007 12:23 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Vantage V8 Payroll



All,
We are still on 8.00.810 and are finally getting around to implementing
our payroll module.
I have a few questions/comments/concerns that are presenting a problem
for us and I wonder if anyone has suggestions on how to deal with them.


First, under the employee record you can set the payroll type to hourly
or salary. I have some employees that are set to hourly and are also
selected as ACTIVE SHOP employees, so that they are automatically
synchronized with the shop employee program. I have other hourly
employees that are administrative office workers. About half of my
payroll employees are listed as SALARY however.
When I select the pay classes for payment in my payroll group and select
the generate checks function, it does bring in all of the salary
employees and defaults their hours to 40 hours and attributes it to the
REGULAR pay type. However, it does not bring in any of the hourly
employees...I thought perhaps that it had something to do with not
having job records for the "shop employees", but it is not pulling in
the hourly administrative employees (the ones that are not selected as
ACTIVE SHOP EMPLOYEE). So, I have to make sure to add each of these
employee checks manually.


Second, for the salaried employees, it does bring them in and defaults
their hours to 40. However, I attempt to changes the hours that default
for the regular time record (reduce to 72-we are bi-weekly frequency)
and create a new hours record for 8 hours and select the pay type as
vacation, and the application does not recalculate the line or check
totals so that the hourly base *72 reflects properly. The only way to do
this is to delete the default hours line and recreate the line by
selecting NEW HOURS, and entering base hours at 72. This is not
incredibly difficult to do, but a real pain to do during busy holiday
months for basically everyone, and really seems to be something wrong
here.


Note: I do not have shop employees or anyone at all using Vantage to
clock in. Is this why it is not bringing them over automatically in the
check run?
Thanks
Carey


_________________________________________________________________
It's tax season, make sure to follow these few simple tips
http://articles.moneycentral.msn.com/Taxes/PreparationTips/PreparationTi
ps.aspx?icid=WLMartagline

[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
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and Crystal Reports and other 'goodies', please goto:
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2
All,
We are still on 8.00.810 and are finally getting around to implementing our payroll module.
I have a few questions/comments/concerns that are presenting a problem for us and I wonder if anyone has suggestions on how to deal with them.


First, under the employee record you can set the payroll type to hourly or salary. I have some employees that are set to hourly and are also selected as ACTIVE SHOP employees, so that they are automatically synchronized with the shop employee program. I have other hourly employees that are administrative office workers. About half of my payroll employees are listed as SALARY however.
When I select the pay classes for payment in my payroll group and select the generate checks function, it does bring in all of the salary employees and defaults their hours to 40 hours and attributes it to the REGULAR pay type. However, it does not bring in any of the hourly employees...I thought perhaps that it had something to do with not having job records for the "shop employees", but it is not pulling in the hourly administrative employees (the ones that are not selected as ACTIVE SHOP EMPLOYEE). So, I have to make sure to add each of these employee checks manually.


Second, for the salaried employees, it does bring them in and defaults their hours to 40. However, I attempt to changes the hours that default for the regular time record (reduce to 72-we are bi-weekly frequency) and create a new hours record for 8 hours and select the pay type as vacation, and the application does not recalculate the line or check totals so that the hourly base *72 reflects properly. The only way to do this is to delete the default hours line and recreate the line by selecting NEW HOURS, and entering base hours at 72. This is not incredibly difficult to do, but a real pain to do during busy holiday months for basically everyone, and really seems to be something wrong here.


Note: I do not have shop employees or anyone at all using Vantage to clock in. Is this why it is not bringing them over automatically in the check run?
Thanks
Carey


_________________________________________________________________
It�s tax season, make sure to follow these few simple tips
http://articles.moneycentral.msn.com/Taxes/PreparationTips/PreparationTips.aspx?icid=WLMartagline

[Non-text portions of this message have been removed]
3
Hi Carey:
I can only speak for 6.1 Payroll, but it sounds pretty much the same as V8.
One thing that will help you is in the employee record - you can change the
frequency to bi-weekly and then it'll calculate 80 hours for you rather than
40.

If you don't use Vantage for clocking in/out, the only hours that will come
in automatically will be for the "Salary" people. The "Active Shop
Employee" check-mark doesn't matter for bringing hours in for payroll - it
only allows them ("Active Shop Employees") to log into the shop floor module
to report time and labor to jobs. For your situation, you might be better
off marking everyone as "Salary" and
making adjustments to those that have a different number of hours. It might
be easier than manually entering the records and hours for each employee,
and as far as I know there aren't any ramifications for marking an employee
as "Salaried" even though they are not. I do understand the logic of the
Payroll Module not bringing in everyone that doesn't have either a "Salary"
designation -or- hours in the shop floor module, because then you could
accidentally pay someone that had not worked. I know - because if you
have a Holiday set-up, it will create a Holiday pay record for every active
employee for that period and not realizing it at first, I almost missed it
and nearly paid a couple of people that were out on leave - the holiday pay
they were not entitled to.

The other thing is that I make changes all the time for ours that are
Salaried, change the 40 hours to 32 and add 8 vacation, for example. The
Gross Pay comes out fine. Not sure if something has changed in V8, but it
works fine in 6.1.

Again, I'm speaking for 6.1 and if someone using V8 Payroll knows if that
works differently - please correct me.

Good luck!
Julie
Mercury Minnesota Inc.


----- Original Message -----
From: "Carey S" <rotary1@...>
To: <vantage@yahoogroups.com>
Sent: Tuesday, April 03, 2007 12:22 PM
Subject: [Vantage] Vantage V8 Payroll




All,
We are still on 8.00.810 and are finally getting around to implementing our
payroll module.
I have a few questions/comments/concerns that are presenting a problem for
us and I wonder if anyone has suggestions on how to deal with them.


First, under the employee record you can set the payroll type to hourly or
salary. I have some employees that are set to hourly and are also selected
as ACTIVE SHOP employees, so that they are automatically synchronized with
the shop employee program. I have other hourly employees that are
administrative office workers. About half of my payroll employees are listed
as SALARY however.
When I select the pay classes for payment in my payroll group and select the
generate checks function, it does bring in all of the salary employees and
defaults their hours to 40 hours and attributes it to the REGULAR pay type.
However, it does not bring in any of the hourly employees...I thought
perhaps that it had something to do with not having job records for the
"shop employees", but it is not pulling in the hourly administrative
employees (the ones that are not selected as ACTIVE SHOP EMPLOYEE). So, I
have to make sure to add each of these employee checks manually.


Second, for the salaried employees, it does bring them in and defaults their
hours to 40. However, I attempt to changes the hours that default for the
regular time record (reduce to 72-we are bi-weekly frequency) and create a
new hours record for 8 hours and select the pay type as vacation, and the
application does not recalculate the line or check totals so that the hourly
base *72 reflects properly. The only way to do this is to delete the default
hours line and recreate the line by selecting NEW HOURS, and entering base
hours at 72. This is not incredibly difficult to do, but a real pain to do
during busy holiday months for basically everyone, and really seems to be
something wrong here.


Note: I do not have shop employees or anyone at all using Vantage to clock
in. Is this why it is not bringing them over automatically in the check run?
Thanks
Carey


_________________________________________________________________
It's tax season, make sure to follow these few simple tips
http://articles.moneycentral.msn.com/Taxes/PreparationTips/PreparationTips.a
spx?icid=WLMartagline

[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links