Running Capture COS/WIP Activity

Yahoo Archive
1
It takes me 10 or 15 minutes usually. I run it once a month on the
first day of the month. We are on Vantage 6.1. We have everyone
working almost as usual. We do not check a packing slip as shipped nor
do we post any parts to finished good but other than that everyone does
what everyone normally does....



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Brian Stenglein
Sent: Friday, December 14, 2007 8:54 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Running Capture COS/WIP Activity



OK, I've got 2 replies that say it takes about 5 minutes (Thanks
Chris and Todd), anyone else want to chime in on how long the Capture
takes? Anyone else anywhere near 45 minutes? If not, does anyone
have an idea why ours would be taking so long?

Thanks,

Brian Stenglein
Clow Stamping Co.

--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> , Todd
Caughey <caugheyt@...> wrote:
>
> Brian,
> 1. Takes about 5 minutes. Not sure what factors such as # of
jobs, etc... would affect this but 45 minutes seems like a lot. It
used to be 10+ minutes on the old server but this month, 1st on new
server, it was cut in half.
>
> 2. We run it in the morning on the 1st business day of the month.
Coincidentally it is often run at the same time as our Production
Control manager has everyone (sales, purchasing, shipping, etc...)
not doing anything so she can run her RB and CR reports. About a
half hour period first thing in the morning. Once in awhile she
comes in on the weekend if the 1st falls then and runs the reports so
then the capture is not run in the quiet period.
>
> 3. As noted above the capture is usually done when people are
waiting for the "all clear" from Production Control....BUT, shipping
does still make and print packing slips...they just don't mark them
as shipped. After the all clear they go back and mark
them "shipped". Perhaps not marking them shipped prevents
locking...even on the months when the other reports were run over the
weekend.
>
> -Todd C.
>
> ________________________________
> From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of Brian Stenglein
> Sent: Wednesday, December 12, 2007 2:59 PM
> To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
> Subject: [Vantage] Running Capture COS/WIP Activity
>
>
> We are on version 6.1
>
> My accounting department is asking me to find out what others are
> doing to run this process.
>
> We run the capture once a month, in the late afternoon or early
> evening of the first business day of the month. They say it takes
> around 45 minutes to 1 hour and we have to keep Shipping from making
> packing slips during that time or they'll lock up the process.
> Sometimes Shipping is still making packing slips for hot jobs around
> the time Accounting wants to run it so they can go home. We would
> like to automate the process or we could have the Controller start
it
> from home, later in the day after the shipping for the day is over.
>
> Questions:
> 1. How long does the process take you?
> 2. When and how often do you run it?
> 3. What are the best practices for running it (i.e. do you get
> everyone out of the system) etc...?
>
> Thanks,
>
> Brian Stenglein
> Clow Stamping Co.
>
>
>
>
>
> [Non-text portions of this message have been removed]
>


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[Non-text portions of this message have been removed]
2
We are on version 6.1

My accounting department is asking me to find out what others are
doing to run this process.

We run the capture once a month, in the late afternoon or early
evening of the first business day of the month. They say it takes
around 45 minutes to 1 hour and we have to keep Shipping from making
packing slips during that time or they'll lock up the process.
Sometimes Shipping is still making packing slips for hot jobs around
the time Accounting wants to run it so they can go home. We would
like to automate the process or we could have the Controller start it
from home, later in the day after the shipping for the day is over.

Questions:
1. How long does the process take you?
2. When and how often do you run it?
3. What are the best practices for running it (i.e. do you get
everyone out of the system) etc...?

Thanks,

Brian Stenglein
Clow Stamping Co.
3
Brian, we are on 6.1 as well.



1. The process takes me at the max 5 minutes.
2. I run the capture once, a few days after month end. This past
month, I was behind and ran it on the 9th when I was here.
3. Normally I would have run the capture later in the afternoon
(about 4:30pm) a few days after month end. I believe only one time - I
received a call from someone out in receiving that I had locked him up.
Our shipping department is usually done by 4:30pm or right around there.




Let me know if I can help with any further questions.

Chris





-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Brian Stenglein
Sent: Wednesday, December 12, 2007 2:59 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Running Capture COS/WIP Activity



We are on version 6.1

My accounting department is asking me to find out what others are
doing to run this process.

We run the capture once a month, in the late afternoon or early
evening of the first business day of the month. They say it takes
around 45 minutes to 1 hour and we have to keep Shipping from making
packing slips during that time or they'll lock up the process.
Sometimes Shipping is still making packing slips for hot jobs around
the time Accounting wants to run it so they can go home. We would
like to automate the process or we could have the Controller start it
from home, later in the day after the shipping for the day is over.

Questions:
1. How long does the process take you?
2. When and how often do you run it?
3. What are the best practices for running it (i.e. do you get
everyone out of the system) etc...?

Thanks,

Brian Stenglein
Clow Stamping Co.





[Non-text portions of this message have been removed]
4
Brian,
1. Takes about 5 minutes. Not sure what factors such as # of jobs, etc... would affect this but 45 minutes seems like a lot. It used to be 10+ minutes on the old server but this month, 1st on new server, it was cut in half.

2. We run it in the morning on the 1st business day of the month. Coincidentally it is often run at the same time as our Production Control manager has everyone (sales, purchasing, shipping, etc...) not doing anything so she can run her RB and CR reports. About a half hour period first thing in the morning. Once in awhile she comes in on the weekend if the 1st falls then and runs the reports so then the capture is not run in the quiet period.

3. As noted above the capture is usually done when people are waiting for the "all clear" from Production Control....BUT, shipping does still make and print packing slips...they just don't mark them as shipped. After the all clear they go back and mark them "shipped". Perhaps not marking them shipped prevents locking...even on the months when the other reports were run over the weekend.

-Todd C.

________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of Brian Stenglein
Sent: Wednesday, December 12, 2007 2:59 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Running Capture COS/WIP Activity


We are on version 6.1

My accounting department is asking me to find out what others are
doing to run this process.

We run the capture once a month, in the late afternoon or early
evening of the first business day of the month. They say it takes
around 45 minutes to 1 hour and we have to keep Shipping from making
packing slips during that time or they'll lock up the process.
Sometimes Shipping is still making packing slips for hot jobs around
the time Accounting wants to run it so they can go home. We would
like to automate the process or we could have the Controller start it
from home, later in the day after the shipping for the day is over.

Questions:
1. How long does the process take you?
2. When and how often do you run it?
3. What are the best practices for running it (i.e. do you get
everyone out of the system) etc...?

Thanks,

Brian Stenglein
Clow Stamping Co.





[Non-text portions of this message have been removed]
5
OK, I've got 2 replies that say it takes about 5 minutes (Thanks
Chris and Todd), anyone else want to chime in on how long the Capture
takes? Anyone else anywhere near 45 minutes? If not, does anyone
have an idea why ours would be taking so long?

Thanks,

Brian Stenglein
Clow Stamping Co.

--- In vantage@yahoogroups.com, Todd Caughey <caugheyt@...> wrote:
>
> Brian,
> 1. Takes about 5 minutes. Not sure what factors such as # of
jobs, etc... would affect this but 45 minutes seems like a lot. It
used to be 10+ minutes on the old server but this month, 1st on new
server, it was cut in half.
>
> 2. We run it in the morning on the 1st business day of the month.
Coincidentally it is often run at the same time as our Production
Control manager has everyone (sales, purchasing, shipping, etc...)
not doing anything so she can run her RB and CR reports. About a
half hour period first thing in the morning. Once in awhile she
comes in on the weekend if the 1st falls then and runs the reports so
then the capture is not run in the quiet period.
>
> 3. As noted above the capture is usually done when people are
waiting for the "all clear" from Production Control....BUT, shipping
does still make and print packing slips...they just don't mark them
as shipped. After the all clear they go back and mark
them "shipped". Perhaps not marking them shipped prevents
locking...even on the months when the other reports were run over the
weekend.
>
> -Todd C.
>
> ________________________________
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf Of Brian Stenglein
> Sent: Wednesday, December 12, 2007 2:59 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Running Capture COS/WIP Activity
>
>
> We are on version 6.1
>
> My accounting department is asking me to find out what others are
> doing to run this process.
>
> We run the capture once a month, in the late afternoon or early
> evening of the first business day of the month. They say it takes
> around 45 minutes to 1 hour and we have to keep Shipping from making
> packing slips during that time or they'll lock up the process.
> Sometimes Shipping is still making packing slips for hot jobs around
> the time Accounting wants to run it so they can go home. We would
> like to automate the process or we could have the Controller start
it
> from home, later in the day after the shipping for the day is over.
>
> Questions:
> 1. How long does the process take you?
> 2. When and how often do you run it?
> 3. What are the best practices for running it (i.e. do you get
> everyone out of the system) etc...?
>
> Thanks,
>
> Brian Stenglein
> Clow Stamping Co.
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
6
About 3 minutes.... But we run it every week.



-Ben





[Non-text portions of this message have been removed]
7
Actually, I'm wondering why people wait until month end to do a
capture/post. That seems to be the old month end batch processing
model, rather than a real time model. We post frequently during the
month and have no problems. We can then see our financials during the
month and monitor progress and problems throughout the month. It gives
us time to research and correct issues as they come up.

Barbara Keller


[Non-text portions of this message have been removed]
8
Don't your costs coming from Accounts Payable lag behind a week or two due to A/P Invoices coming in a week or so after the parts are actually received? Or do you use costs based off from your PO's and Receipts?

John



[Non-text portions of this message have been removed]
9
I am with Barbara...it seams old school to process the next day of
the new month; forcing production, shipping, receiving, etc to "not
process" anything until the capture is complete.

Additionally, we have issues with Finance constantly running the
Inventory/WIP Reconciliation report throughout the month. And as the
month progresses, the larger this report becomes and it is a 'heavy'
processing report.

There is a way to:
A. Lesson the amount of time at month end it takes to reconcile
B. Shorten the amount of time the capture takes to run
C. More real-time Financials

In the Capture COS/WIP function, there is a checkbox:
Post to General Ledger

This controls the actual posting to GL. If you select the Post to
General Ledger check box and do not select the Post Cost of Sales/MFG
Variance check box, most transactions will be posted to GL. The only
transactions that are not posted are shipments from WIP (MFG-CUS) and
variances (MFG-VAR).

We are not there yet because we do not have the discipline it takes
to ensure Labor and Receiving are done timely and accurately as
Vantage uses the Transaction date not System date. So if you
allow 'back-dating', this causes issues if the related jobs straddle
month-end (which 99.9% of ours do).
Thanks
Patty Buechler


--- In vantage@yahoogroups.com, "John Straw" <johns@...> wrote:
>
>
>
> Don't your costs coming from Accounts Payable lag behind a week or
two due to A/P Invoices coming in a week or so after the parts are
actually received? Or do you use costs based off from your PO's and
Receipts?
>
> John
>
>
>
> [Non-text portions of this message have been removed]
>