Receiving prepaid items wtih no PO

Epicor ERP 10
1

All -

We make purchases by credit card. Some are for inventory. These are mostly internet purchases. Our legacy system allows us to receive something and close out the receiver all at the same time (I think, but cannot swear to it, that the receipt is coded to a GL account somewhere for further processing by accounting).

I am trying to figure out how to create a receipt for items without creating a whole bunch of fake things (fake vendor, fake invoice, fake payment, etc.) Here is the situation:

  1. There is no PO for this item.
  2. We want to receive the item.
  3. There is no payment due for this item because it was paid for by credit card when we ordered it.
  4. We do not want the item appearing on the Received Not Invoiced Report.
  5. Our credit card payment is NOT made out of Epicor.

So, below is what I can think of, but it seems very cumbersome.

  1. We create a fake vendor called CreditCard.
  2. We receive items from CreditCard.
  3. We receive these items.
  4. At the end of the month we run the Received Not Invoiced Report and get the total for CreditCard
  5. We create and “pay” a fake invoice from CreditCard
  6. We re-run the Received Not Invoiced Report which should now represent reality

This seems like making up a lot of stuff instead of having some sort of Prepaid flag…

I hope that someone out there has a better idea…

Thanks.

—sam