Received Not Invoiced Report

system · February 27, 2002, 1:33pm

Yes, you are looking at the right report. There are always exceptions when
zeroing out an invoice. For example, if you are using Inspection Processing
and that department has rejected the material, it has already been taken out
of the system and expensed to DMR Determined. At that point, you need to
pull the invoice into AP and then create a debit memo, crediting DMR
Determined to wipe out the expense. I have been running some tests in our
TEST COMPANY (Vantage 5.1) and find that things are not running through the
system like they used to. We did this last summer when we were on 4.0 and
adjustments seemed to move through the system correctly. We are now on 5.0
and about to go to 5.1 this weekend. An adjustment I made to an invoice was
left in Inspection Processing even though the material was accepted and
moved from INS-MTL. Guess I better start following these adjustments again.
5.1 has a new feature that allows you to post material adjustments and
miscellaneous charges directly to a job but it is like going through a back
door to do it. We are still testing this new feature.

Karen Brodniak
Accounting Manager
Phone: 425-742-7011 x44
Fax: 425-353-8945
karen.brodniak@...

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Wednesday, February 27, 2002 5:48 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Karen, I think I have found the trail -- the adjustment to a/p clearing
shows in the Wip/Rec Report... Is this correct?

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system · February 26, 2002, 9:32am

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

system · February 26, 2002, 9:49am

There's a fix program out there called CVRCPTIV.R that allows you to mark
orphaned receivers as invoiced. Support should be able to give you the one
for your version of Vantage.

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 8:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

system · February 26, 2002, 10:19am

Well It isn't just to get rid of them - have you used that fix program - what does it do?
Jon Hellebuyck <jhellebuyck@...> wrote: There's a fix program out there called CVRCPTIV.R that allows you to mark
orphaned receivers as invoiced. Support should be able to give you the one
for your version of Vantage.

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 8:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
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(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
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system · February 26, 2002, 10:41am

All it does is set the "Invoiced" field in the receiver (I can't remember if
it's RcvDtl or RcvHead) to true. When you run the "Received no Invoice"
report, all that does is print all the receivers where Invoiced is false.

The fix program allows you to pick receiver (I think you need the vendor,
purchase point, and receiver number) and mark it as invoiced even though you
have no corresponding invoice. This gets that receiver off your report.
-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Well It isn't just to get rid of them - have you used that fix program -
what does it do?
Jon Hellebuyck <jhellebuyck@...> wrote: There's a fix program
out there called CVRCPTIV.R that allows you to mark
orphaned receivers as invoiced. Support should be able to give you the
one
for your version of Vantage.

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 8:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
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(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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system · February 26, 2002, 10:46am

Addendum to my last message:

This method won't correct job costs if you've received something twice
(although I would think the first receipt would close the line, so you
couldn't receive it again). Also, we don't use A/P clearing (we aren't
using the GL interface) so I'm not sure what issues that presents.

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Well It isn't just to get rid of them - have you used that fix program -
what does it do?
Jon Hellebuyck <jhellebuyck@...> wrote: There's a fix program
out there called CVRCPTIV.R that allows you to mark
orphaned receivers as invoiced. Support should be able to give you the
one
for your version of Vantage.

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 8:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
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system · February 26, 2002, 11:06am

Jon
Well it isn't really that those would have been received twice - for the ones that deal with work orders it is that they would have been received to inspection and we will never get an invoice because either the work wasn't preformed because of some problem or the vendor scrapped the part so they wouldn't invoice us for their error...
Jon Hellebuyck <jhellebuyck@...> wrote: Addendum to my last message:

This method won't correct job costs if you've received something twice
(although I would think the first receipt would close the line, so you
couldn't receive it again). Also, we don't use A/P clearing (we aren't
using the GL interface) so I'm not sure what issues that presents.

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

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Yahoo! Sports - Coverage of the 2002 Olympic Games

[Non-text portions of this message have been removed]

system · February 26, 2002, 11:58am

Since you are not interfacing to the GL there are no GL adjustments that
have to be made. All you have to do is review the job costs and make any
adjustments there to correct them. Then this utility will work fine for
you.

If you were using the GL interface you would be better off using the create
and invoice and then adjust it off method to resolve. In either event if
the materials was for a job you would need to correct the job costs. If the
material went to inventory you would have to do that also. It could be done
at the same time you were creating a bogus invoice to removed it from the
Received Goods account, but you would have to be careful about what you were
doing.

I am not going to lecture of the need for correct accounting practices,
trace ability, and using the software correctly. Just know I'm thinking
about it. Have a great day.

Cameron A. Janish
Misha1 cameron@...
Home: 708-445-7509
Cell: 630-712-9520
Fax: 443-638-0489
-----Original Message-----
From: Jon Hellebuyck [mailto:jhellebuyck@...]
Sent: Tuesday, February 26, 2002 09:48 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Addendum to my last message:

This method won't correct job costs if you've received something twice
(although I would think the first receipt would close the line, so you
couldn't receive it again). Also, we don't use A/P clearing (we aren't
using the GL interface) so I'm not sure what issues that presents.

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Well It isn't just to get rid of them - have you used that fix program -
what does it do?
Jon Hellebuyck <jhellebuyck@...> wrote: There's a fix program
out there called CVRCPTIV.R that allows you to mark
orphaned receivers as invoiced. Support should be able to give you the
one
for your version of Vantage.

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 8:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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Yahoo! Sports - Coverage of the 2002 Olympic Games

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ADVERTISEMENT

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
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and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
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system · February 26, 2002, 12:03pm

They should invoice you for their error and then issue you a credit to
correct their error. If they resent the parts and then invoiced you for
them, once you've entered that into the system then would not be able to see
that there were 2 shipments, the parts were defective and then replace with
correct material. Everything that is done needs a trail to show what
happened and how it was resolved. You received a shipment, in 3 weeks no
one will remember the details. If you create the correct transactions to
reflect what happened then you can look at the system and see step-by-step
how it was resolved. You don't have to go to some piece of paper that you
may or may not be able to find, to see what happened. You will not have to
rely on someone's memory. It is all detailed in the system, with
explanations and notes.

Cameron A. Janish
Misha1 cameron@...
Home: 708-445-7509
Cell: 630-712-9520
Fax: 443-638-0489
-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 10:06 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Jon
Well it isn't really that those would have been received twice - for the
ones that deal with work orders it is that they would have been received to
inspection and we will never get an invoice because either the work wasn't
preformed because of some problem or the vendor scrapped the part so they
wouldn't invoice us for their error...
Jon Hellebuyck <jhellebuyck@...> wrote: Addendum to my last
message:

This method won't correct job costs if you've received something twice
(although I would think the first receipt would close the line, so you
couldn't receive it again). Also, we don't use A/P clearing (we aren't
using the GL interface) so I'm not sure what issues that presents.

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

---------------------------------
Do You Yahoo!?
Yahoo! Sports - Coverage of the 2002 Olympic Games

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

system · February 26, 2002, 12:40pm

Well I have no control over whether or not our vendors issue invoices for work that they did not perform... but we would receive the items into inspection but the cost is represented at that point.. if they send an invoice and then a credit this will still not affect the job cost in the system -- we can have correct billing to the vendor but the cost on the job will still be overstated. We have only been on Vantage for a little over a year and a number of the items are from before we understood the flow of the system. We could have the inspection department always check "request debit memo" in the future but this doesn't help us for past sins. If the parts are resent to the vendor we create a new P.O. so the trail of what occurred is available in the system.
Stephanie Geary

"Cameron A. Janish" <cameron@...> wrote: They should invoice you for their error and then issue you a credit to
correct their error. If they resent the parts and then invoiced you for
them, once you've entered that into the system then would not be able to see
that there were 2 shipments, the parts were defective and then replace with
correct material. Everything that is done needs a trail to show what
happened and how it was resolved. You received a shipment, in 3 weeks no
one will remember the details. If you create the correct transactions to
reflect what happened then you can look at the system and see step-by-step
how it was resolved. You don't have to go to some piece of paper that you
may or may not be able to find, to see what happened. You will not have to
rely on someone's memory. It is all detailed in the system, with
explanations and notes.

Cameron A. Janish
Misha1 cameron@...
Home: 708-445-7509
Cell: 630-712-9520
Fax: 443-638-0489
-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 10:06 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Jon
Well it isn't really that those would have been received twice - for the
ones that deal with work orders it is that they would have been received to
inspection and we will never get an invoice because either the work wasn't
preformed because of some problem or the vendor scrapped the part so they
wouldn't invoice us for their error...
Jon Hellebuyck <jhellebuyck@...> wrote: Addendum to my last
message:

This method won't correct job costs if you've received something twice
(although I would think the first receipt would close the line, so you
couldn't receive it again). Also, we don't use A/P clearing (we aren't
using the GL interface) so I'm not sure what issues that presents.

-----Original Message-----
From: Stephanie Geary [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 9:19 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

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system · February 26, 2002, 4:08pm

Support is correct; we have entered a zero invoice many times, then pulled
the receiving over and changed it to zero. It flows back through the system,
debits AP Clearing (which clears the credit that was posted when the items
were received) and adjusts the inventory/job cost. It will not mess up your
AP Clearing account.

Karen Brodniak
Accounting Manager
Phone: 425-742-7011 x44
Fax: 425-353-8945
karen.brodniak@...

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 6:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

system · February 26, 2002, 4:42pm

Karen, when you 'pull the receipt over and change to zero' does that not
send the changed amount to purchase price variance or somewhere similar?
We're fighting this issue right now too....

-----Original Message-----
From: Karen Brodniak [mailto:karen.brodniak@...]
Sent: Tuesday, February 26, 2002 1:17 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Received Not Invoiced Report

Support is correct; we have entered a zero invoice many times, then pulled
the receiving over and changed it to zero. It flows back through the system,
debits AP Clearing (which clears the credit that was posted when the items
were received) and adjusts the inventory/job cost. It will not mess up your
AP Clearing account.

Karen Brodniak
Accounting Manager
Phone: 425-742-7011 x44
Fax: 425-353-8945
karen.brodniak@...

-----Original Message-----
From: sageary25 [mailto:sageary25@...]
Sent: Tuesday, February 26, 2002 6:32 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Received Not Invoiced Report

Hello,
We are having a difference of opinion between Vantage Support and
Field person who came to our company to answer some questions and I
was wondering if anyone else has had this problem. We have items
that are received that will never be invoiced or say items that were
received twice... whatever the reason they need to be taken out of
the Received Not Invoiced and out of A/P Clearing. Vantage support
claims we can enter a zero invoice and pull that receiver and that
will correct the job cost and deal with the receiver. The field
person claims we should create an invoice at the full price and pull
the receiver to it and then do an invoice adjustment to get rid of
the invoice but that will not correct the job cost. He says that
creating a zero invoice will mess up the A/P Clearing. I would
appreciate any help on this matter.
Thanks
Stephanie Geary
K-T Corporation

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/

system · February 26, 2002, 5:08pm

Karen,
Could you tell me where to look and see that it debits AP Clearing.
Stephanie Geary

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system · February 27, 2002, 8:47am

Karen, I think I have found the trail -- the adjustment to a/p clearing shows in the Wip/Rec Report... Is this correct?

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system · February 27, 2002, 10:17am

The adj-pur which is the variance when the po receipt price doesn't match
the ap invoice price will go to different accounts depending on where the
original receipt hit. If the original receipt was to inventory, the adj-pur
will hit the variance account. If the original receipt was to wip it will
adjust the cost on the job. If you rerun the inventory wip reconciliation
you will notice that the cost is different. The job can not be closed for
this to work. If the job is already closed than it will hit your variance
account. If you buy to an expense account than the adj-pur will hit the
expense account. Example for us is when we buy a plate or die, the po
receipt hits po clearing and the expense account. If there is a variance it
hits the same two accounts. Hope this helps everyone figure out where things
are going.

Jim

> -----Original Message-----
> From: James Martin Jr. [mailto:jmartin@...]
> Sent: Tuesday, February 26, 2002 3:38 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] Received Not Invoiced Report
>
>
> Karen, when you 'pull the receipt over and change to zero' does that not
> send the changed amount to purchase price variance or somewhere similar?
> We're fighting this issue right now too....
>
> -----Original Message-----
> From: Karen Brodniak [mailto:karen.brodniak@...]
> Sent: Tuesday, February 26, 2002 1:17 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Received Not Invoiced Report
>
>
> Support is correct; we have entered a zero invoice many times, then pulled
> the receiving over and changed it to zero. It flows back through
> the system,
> debits AP Clearing (which clears the credit that was posted when the items
> were received) and adjusts the inventory/job cost. It will not
> mess up your
> AP Clearing account.
>
> Karen Brodniak
> Accounting Manager
> Phone: 425-742-7011 x44
> Fax: 425-353-8945
> karen.brodniak@...
>
> -----Original Message-----
> From: sageary25 [mailto:sageary25@...]
> Sent: Tuesday, February 26, 2002 6:32 AM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Received Not Invoiced Report
>
> Hello,
> We are having a difference of opinion between Vantage Support and
> Field person who came to our company to answer some questions and I
> was wondering if anyone else has had this problem. We have items
> that are received that will never be invoiced or say items that were
> received twice... whatever the reason they need to be taken out of
> the Received Not Invoiced and out of A/P Clearing. Vantage support
> claims we can enter a zero invoice and pull that receiver and that
> will correct the job cost and deal with the receiver. The field
> person claims we should create an invoice at the full price and pull
> the receiver to it and then do an invoice adjustment to get rid of
> the invoice but that will not correct the job cost. He says that
> creating a zero invoice will mess up the A/P Clearing. I would
> appreciate any help on this matter.
> Thanks
> Stephanie Geary
> K-T Corporation

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