Let me tell you about this case: we have a supplier’s delivery note as pending invoicing.
The issue is that first, a shipment with part of goods of the PO arrived along with the total invoice (including goods received and not received). After some days the rest of the goods of the PO arrived. We recorded the invoice for that line not yet received as goods not received.
Now, it remains pending invoicing, when in reality, we are not going to receive any more invoices as it was invoiced with the goods received first.
Any idea on how to register this case correctly so everything closes properly?
How was line 5 on the original invoice processed? You wouldnt have been able to tie this line to a receipt. Did you tie that line to a GL account manually?
Are the parts on the receipt (241645) quantity bearing?
You’ll probably need to raise a zero value invoice against that receipt to clear off Goods Received Not Invoiced.
Yeah…my internal auditor is screaming “stop doing this”.
If a supplier sends us an invoice for goods not yet received, we either reject the invoice or hold that invoice. The invoice is not touched it until all items have been received.
Processing invoices without goods being receipted opens you up to the risk of fraudlent transactions being processed. Good practice to only process invoices against actual receipts. Remember that guy in 2019 who sent invoices to Google, Facebook etc and stole over $100m?
Thanks for the help. Line 5 was processed when it was received and a receipt entry linked to the PO was created, receiving 10 units corresponding to the line.
Really appreciate your comment!
