But what we do (cause we do the same thing here), is just make the line
at $0, yep I know you want the traceability, but here is when you can
implement a change log and when the dollar amount is reduced to zero, it
should show it in the log...play with it and see for yourself...it could
work...
M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Monday, March 16, 2009 5:13 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
One reason I can think of is the sale of parts at full discount for good
will or similar type reasons. By removing the line, I lose traceability
of the part transaction...
Will continue to ponder though.
Thanks
Carey
To: vantage@yahoogroups.com
From: manasa@...
Date: Mon, 16 Mar 2009 16:56:04 -0500
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
I'm not going to be able to say what is better in terms of the
accounting, but on the procedure side why not do this:
Go ahead and delete the line that will not be invoiced (or would get the
100% discount) then in the comments, make a note of what happened, why
the line was deleted, etc.
Unless there is a good way to take care of this from the accounting
side, why not look into something like this at least procedurally?
Just one idea....
M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001
________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Monday, March 16, 2009 4:49 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
Thank you to everyone that has helped with this issue.
There is an underlying issue that seems to have identified itself as an
imbalance.
We have scenarios where we must use order discounts. We advise our sales
order people to not change the line price (item price) directly, but to
leave the list price as is and then adjust the discount accordingly.
However, for items that are no charge, the system prevents you from
entering a full 100-percent discount. One of the invoices that seems to
have caused this imbalance was for 2 hours of labor (but could easily be
for parts). So, for 2x$100/HR, the line total will be $200. If it is
actually not going to be charged, they simply enter the discount as a
flat amount to get the invoice to reflect a zero total.
The imbalance was that the $0 order total hit the A/R detail journal.
However, the total discount of $200 hit the sales discount journal. This
is what seems to have caused the balance.
So, maybe someone is able to see easily that there is a bug, or that
there is a misstep in setup/procedure here.?
Please remember that accounting jargon is not my strongsuit. I hope this
all makes sense.
Carey
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
From: t.rose@... <mailto:t.rose%40electricmirror.com>
Date: Mon, 16 Mar 2009 14:20:29 -0700
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
Of course, you should never get into a situation where a one-sided entry
is necessary. Unless you are allowing one sided entries, Vantage/Vista
will theoretically prevent them from happening. Theoretically is the
operative word here, because that simply does not happen. Admittedly a
rare occurrence judging by what I read in this exchange and my limited
experience, they nonetheless occur. Once one out of balance entry has
gotten in, if you ever want your GL to balance again, you have no choice
but to make a one sided entry to correct the problem. You may even be
able to research and find out what caused the problem, but you still
have to fix the problem. As a Controller, I would recommend that one
sided entries SHOULD be entered, but only in the rare case when the
underlying system has created an out of balance condition. I also
recommend that one should thoroughly research the problem, and identify
the source before posting the one sided entry.
Thom Rose
Controller
Electric Mirror LLC
HOTEL LUXURY
"The World Leader in Back-lit Mirrors & Mirror TV Technology"
T 425 776-4946
F 425 491-8200
A 11831 Beverly Park Rd, Bldg D, Everett, WA 98204 USA
www.electricmirror.com<http://www.electricmirror.com
<http://www.electricmirror.com> >
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of Hattie Saulsberry
Sent: Monday, March 16, 2009 1:26 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Re: One-sided journal entry 803.404B
A one side journal entry is a sure sign there is an unknown problem As a
Controller I would recommend they NEVER be entered, but instead research
the true cause of the problem. I don;t check this site often, so if you
would like more information, please contact me directly
--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>, Carey S <rotary1@...> wrote:
balance.
09
<http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_032
009>
__________________________________________________________
Hotmail(r) is up to 70% faster. Now good news travels really fast.
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<http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_032
009>
[Non-text portions of this message have been removed]
[Non-text portions of this message have been removed]
_________________________________________________________________
Windows Live(tm) Groups: Create an online spot for your favorite groups
to meet.
http://windowslive.com/online/groups?ocid=TXT_TAGLM_WL_groups_032009
[Non-text portions of this message have been removed]
------------------------------------
Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/linksYahoo! Groups Links
at $0, yep I know you want the traceability, but here is when you can
implement a change log and when the dollar amount is reduced to zero, it
should show it in the log...play with it and see for yourself...it could
work...
M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Monday, March 16, 2009 5:13 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
One reason I can think of is the sale of parts at full discount for good
will or similar type reasons. By removing the line, I lose traceability
of the part transaction...
Will continue to ponder though.
Thanks
Carey
To: vantage@yahoogroups.com
From: manasa@...
Date: Mon, 16 Mar 2009 16:56:04 -0500
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
I'm not going to be able to say what is better in terms of the
accounting, but on the procedure side why not do this:
Go ahead and delete the line that will not be invoiced (or would get the
100% discount) then in the comments, make a note of what happened, why
the line was deleted, etc.
Unless there is a good way to take care of this from the accounting
side, why not look into something like this at least procedurally?
Just one idea....
M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001
________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Monday, March 16, 2009 4:49 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
Thank you to everyone that has helped with this issue.
There is an underlying issue that seems to have identified itself as an
imbalance.
We have scenarios where we must use order discounts. We advise our sales
order people to not change the line price (item price) directly, but to
leave the list price as is and then adjust the discount accordingly.
However, for items that are no charge, the system prevents you from
entering a full 100-percent discount. One of the invoices that seems to
have caused this imbalance was for 2 hours of labor (but could easily be
for parts). So, for 2x$100/HR, the line total will be $200. If it is
actually not going to be charged, they simply enter the discount as a
flat amount to get the invoice to reflect a zero total.
The imbalance was that the $0 order total hit the A/R detail journal.
However, the total discount of $200 hit the sales discount journal. This
is what seems to have caused the balance.
So, maybe someone is able to see easily that there is a bug, or that
there is a misstep in setup/procedure here.?
Please remember that accounting jargon is not my strongsuit. I hope this
all makes sense.
Carey
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
From: t.rose@... <mailto:t.rose%40electricmirror.com>
Date: Mon, 16 Mar 2009 14:20:29 -0700
Subject: RE: [Vantage] Re: One-sided journal entry 803.404B
Of course, you should never get into a situation where a one-sided entry
is necessary. Unless you are allowing one sided entries, Vantage/Vista
will theoretically prevent them from happening. Theoretically is the
operative word here, because that simply does not happen. Admittedly a
rare occurrence judging by what I read in this exchange and my limited
experience, they nonetheless occur. Once one out of balance entry has
gotten in, if you ever want your GL to balance again, you have no choice
but to make a one sided entry to correct the problem. You may even be
able to research and find out what caused the problem, but you still
have to fix the problem. As a Controller, I would recommend that one
sided entries SHOULD be entered, but only in the rare case when the
underlying system has created an out of balance condition. I also
recommend that one should thoroughly research the problem, and identify
the source before posting the one sided entry.
Thom Rose
Controller
Electric Mirror LLC
HOTEL LUXURY
"The World Leader in Back-lit Mirrors & Mirror TV Technology"
T 425 776-4946
F 425 491-8200
A 11831 Beverly Park Rd, Bldg D, Everett, WA 98204 USA
www.electricmirror.com<http://www.electricmirror.com
<http://www.electricmirror.com> >
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of Hattie Saulsberry
Sent: Monday, March 16, 2009 1:26 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Re: One-sided journal entry 803.404B
A one side journal entry is a sure sign there is an unknown problem As a
Controller I would recommend they NEVER be entered, but instead research
the true cause of the problem. I don;t check this site often, so if you
would like more information, please contact me directly
--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>, Carey S <rotary1@...> wrote:
>entry.".
>
> One of our accountants is asking how to perform a "one-sided journal
>sense than my answers.
> I am not an accountant, so my questions are likely to make no more
>seeing an imbalance, and so I assume she is just trying to force a
> But, from what I understand, when she runs a trial balance, she is
balance.
>http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_0320
> Does anyone have any comment, suggestion, or solution I can work with?
>
>
>
> Thanks
>
> Carey
>
>
>
> __________________________________________________________
> Hotmail(r) is up to 70% faster. Now good news travels really fast.
>
09
<http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_032
009>
>[Non-text portions of this message have been removed]
> [Non-text portions of this message have been removed]
>
__________________________________________________________
Hotmail(r) is up to 70% faster. Now good news travels really fast.
http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_0320
09
<http://windowslive.com/online/hotmail?ocid=TXT_TAGLM_WL_HM_70faster_032
009>
[Non-text portions of this message have been removed]
[Non-text portions of this message have been removed]
_________________________________________________________________
Windows Live(tm) Groups: Create an online spot for your favorite groups
to meet.
http://windowslive.com/online/groups?ocid=TXT_TAGLM_WL_groups_032009
[Non-text portions of this message have been removed]
------------------------------------
Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/linksYahoo! Groups Links