Hello!
We just started using Epicor Kinetic 2023.1.10 and have a question about the intercompany AP invoicing functionaltiy.
The simple question I have is can I turn of the default GL string when entering an intercompany invoice paid by one company on behalf of another with multiple sites within it, below are the details:
We have Companies A, B and C. Companies A & B stand alone while Company C has three sites/facilities within it.
We have a six segment GL Account Code Structure as follows:
Natural Account - Region - Business Unit - Entity - Facility - Cost Center
Company A/B/C have their own Epicor instance and would fall into the Entity Segment (Segment Four) and the three sites under Company C are the Facility Segment (Segment Five). With respect to Region and Business Unit, Companies A, B and C are the same.
We have individual InterCo natural accounts (segment one) for each business, so an Interco natural account for Company A, Company B and then one for each facility/site in Company C AND a “parent” to the Company C facilities/site. So, in this case that would be six unique Interco natural accounts between Cos. A/B/C.
When we enter an invoice on Company A that is on behalf of one of the Company C entities it lets us choose a GL string that begins with a natural account that ties directly to one of the Company C facilties/sites. However, when we choose the multi-company choice while entering the invoice the due to/from to the Co. C facility/site on Co. A’s books defaults back to a natural account to the Co. C parent company natural account NOT one of the individual facilities.
This multi-co choice lets us choose what expense natural account we want to hit on the Co. C facility/site side while also hitting the Interco GL string back to Co. A that has the correct segment five (facility/site).
The problem this causes is that on Company A, we will have one Balance Sheet account to reconcile and on Company C, we will have three. I would like this to be 3:3 instead of 1:3. I would love to eliminate the default to Co. C parent. Is this possible? Obviously, keeping the three recs on Company C clean and then combining for the Company A rec is possible but there has to be a way to turn off the default, right?
Any throught or assistance would be greatly appreciated!