Misc A/R Invoicing Question

Yahoo Archive
1
Thanks for the reply. We think this is the best way to process the
transaction as well. The concern we had is the vendor may not accept an
invoice for a different amount even though the credit and misc invoices
will reflect the additional billing. Thanks again.



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Jim Frice
Sent: Wednesday, December 17, 2008 7:25 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Misc A/R Invoicing Question



It's not the most efficient but in reality to show the correct number of
units sold you probably want to do a credit for the 100 units at the
original price $100 and then a misc rebill for the 100 units at the new
price $110. This would keep sold quantities correct. The credit and the
misc rebill would then net out to the additional billing that you need.

Jim

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Butch Menge
Sent: Tuesday, December 16, 2008 3:46 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Misc A/R Invoicing Question

Good thought and we tried that but the system won't let us enter a
negative value for units.

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Diane Williams
Sent: Tuesday, December 16, 2008 12:42 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: Re: [Vantage] Misc A/R Invoicing Question

Try entering a second line on the misc invoice as a negative 10 units at
zero dollars. It won't have a dollar impact, but it should decrease the
units.

________________________________
From: Butch Menge <bmenge@...
<mailto:bmenge%40thermogenesis.com>
<mailto:bmenge%40thermogenesis.com>
<mailto:bmenge%40thermogenesis.com> >
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Sent: Tuesday, December 16, 2008 11:54:58 AM
Subject: [Vantage] Misc A/R Invoicing Question

We're trying to track revenue and units per part using the Sales
Analysis Report but coming across an issue for one scenario. Looking to
see if someone has a solution that they may be using for a similar
transaction:

Vantage 6.10.538

Distributor orders 1000 of part A for $100/unit.

Create sales order, ship it, invoice it.

They sell 100 of the 1000 to a special customer and are required to pay
us an additional $10/unit for the 100 units (we could get notified 1
month later or 1 year later).

We're currently doing a miscellaneous invoice. If we enter the part
number in the invoice, 10 for the units and $10 for the cost, then the
dollars are ok but the units sold gets increased by 10 showing that we
shipped 110 units instead of the 100 units on the Sales Analysis Report.
If we don't enter a part number, the report doesn't show the correct
revenue at the part level.

Anybody have a similar scenario they might have a better strategy for
documenting the revenue and units? Also, we would like to try and avoid
reversing and reposting the original sales order if at all possible.

Thanks,

Butch

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

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[Non-text portions of this message have been removed]
2
We're trying to track revenue and units per part using the Sales
Analysis Report but coming across an issue for one scenario. Looking to
see if someone has a solution that they may be using for a similar
transaction:



Vantage 6.10.538

Distributor orders 1000 of part A for $100/unit.

Create sales order, ship it, invoice it.

They sell 100 of the 1000 to a special customer and are required to pay
us an additional $10/unit for the 100 units (we could get notified 1
month later or 1 year later).



We're currently doing a miscellaneous invoice. If we enter the part
number in the invoice, 10 for the units and $10 for the cost, then the
dollars are ok but the units sold gets increased by 10 showing that we
shipped 110 units instead of the 100 units on the Sales Analysis Report.
If we don't enter a part number, the report doesn't show the correct
revenue at the part level.



Anybody have a similar scenario they might have a better strategy for
documenting the revenue and units? Also, we would like to try and avoid
reversing and reposting the original sales order if at all possible.



Thanks,

Butch



[Non-text portions of this message have been removed]
3
Try entering a second line on the misc invoice as a negative 10 units at zero dollars. It won't have a dollar impact, but it should decrease the units.




________________________________
From: Butch Menge <bmenge@...>
To: vantage@yahoogroups.com
Sent: Tuesday, December 16, 2008 11:54:58 AM
Subject: [Vantage] Misc A/R Invoicing Question


We're trying to track revenue and units per part using the Sales
Analysis Report but coming across an issue for one scenario. Looking to
see if someone has a solution that they may be using for a similar
transaction:

Vantage 6.10.538

Distributor orders 1000 of part A for $100/unit.

Create sales order, ship it, invoice it.

They sell 100 of the 1000 to a special customer and are required to pay
us an additional $10/unit for the 100 units (we could get notified 1
month later or 1 year later).

We're currently doing a miscellaneous invoice. If we enter the part
number in the invoice, 10 for the units and $10 for the cost, then the
dollars are ok but the units sold gets increased by 10 showing that we
shipped 110 units instead of the 100 units on the Sales Analysis Report.
If we don't enter a part number, the report doesn't show the correct
revenue at the part level.

Anybody have a similar scenario they might have a better strategy for
documenting the revenue and units? Also, we would like to try and avoid
reversing and reposting the original sales order if at all possible.

Thanks,

Butch

[Non-text portions of this message have been removed]






[Non-text portions of this message have been removed]
4
Good thought and we tried that but the system won't let us enter a
negative value for units.



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Diane Williams
Sent: Tuesday, December 16, 2008 12:42 PM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Misc A/R Invoicing Question



Try entering a second line on the misc invoice as a negative 10 units at
zero dollars. It won't have a dollar impact, but it should decrease the
units.

________________________________
From: Butch Menge <bmenge@...
<mailto:bmenge%40thermogenesis.com> >
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Sent: Tuesday, December 16, 2008 11:54:58 AM
Subject: [Vantage] Misc A/R Invoicing Question

We're trying to track revenue and units per part using the Sales
Analysis Report but coming across an issue for one scenario. Looking to
see if someone has a solution that they may be using for a similar
transaction:

Vantage 6.10.538

Distributor orders 1000 of part A for $100/unit.

Create sales order, ship it, invoice it.

They sell 100 of the 1000 to a special customer and are required to pay
us an additional $10/unit for the 100 units (we could get notified 1
month later or 1 year later).

We're currently doing a miscellaneous invoice. If we enter the part
number in the invoice, 10 for the units and $10 for the cost, then the
dollars are ok but the units sold gets increased by 10 showing that we
shipped 110 units instead of the 100 units on the Sales Analysis Report.
If we don't enter a part number, the report doesn't show the correct
revenue at the part level.

Anybody have a similar scenario they might have a better strategy for
documenting the revenue and units? Also, we would like to try and avoid
reversing and reposting the original sales order if at all possible.

Thanks,

Butch

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
5
It's not the most efficient but in reality to show the correct number of
units sold you probably want to do a credit for the 100 units at the
original price $100 and then a misc rebill for the 100 units at the new
price $110. This would keep sold quantities correct. The credit and the
misc rebill would then net out to the additional billing that you need.

Jim

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Butch Menge
Sent: Tuesday, December 16, 2008 3:46 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Misc A/R Invoicing Question



Good thought and we tried that but the system won't let us enter a
negative value for units.

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Diane Williams
Sent: Tuesday, December 16, 2008 12:42 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: Re: [Vantage] Misc A/R Invoicing Question

Try entering a second line on the misc invoice as a negative 10 units at
zero dollars. It won't have a dollar impact, but it should decrease the
units.

________________________________
From: Butch Menge <bmenge@...
<mailto:bmenge%40thermogenesis.com>
<mailto:bmenge%40thermogenesis.com> >
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Sent: Tuesday, December 16, 2008 11:54:58 AM
Subject: [Vantage] Misc A/R Invoicing Question

We're trying to track revenue and units per part using the Sales
Analysis Report but coming across an issue for one scenario. Looking to
see if someone has a solution that they may be using for a similar
transaction:

Vantage 6.10.538

Distributor orders 1000 of part A for $100/unit.

Create sales order, ship it, invoice it.

They sell 100 of the 1000 to a special customer and are required to pay
us an additional $10/unit for the 100 units (we could get notified 1
month later or 1 year later).

We're currently doing a miscellaneous invoice. If we enter the part
number in the invoice, 10 for the units and $10 for the cost, then the
dollars are ok but the units sold gets increased by 10 showing that we
shipped 110 units instead of the 100 units on the Sales Analysis Report.
If we don't enter a part number, the report doesn't show the correct
revenue at the part level.

Anybody have a similar scenario they might have a better strategy for
documenting the revenue and units? Also, we would like to try and avoid
reversing and reposting the original sales order if at all possible.

Thanks,

Butch

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]






[Non-text portions of this message have been removed]