I’m trying to figure out the inner workings of how Epicor handles incomplete receipt lines.
SCENARIO: We send 300 parts to a vendor for coating. This is one open line on the PO.
We only receive 200 back. We also receive an invoice for the 200 that were coated. When accounting invoices, this incomplete PO line closes out. Now…we still need our 100 remaining parts back.
Is there a way to hold more than one invoice against a PO line and keep that PO open? Or can I somehow push forward a new PO line for the 100 remaining?
I am certain I am missing some prime functionality of Epicor somewhere in this…
An Epicor Consultant guided us to this setting under the Company Configuration - Modules - Finance - Accounts Payable tab:
(We are on 10.1.600 - may not be in your version!!!)
Selecting that option now allows us to Invoice multiple times against a single Receipt line.
AP Partial Invoicing
In the Accounts Payable module of Epicor ERP, you can enter more than one invoice against a receipt line. The non-invoiced quantity will be available for selection on future invoices and will be properly reflected on the AP Received Not Invoiced report.
Programs affected by AP partial invoicing include:
Company Configuration - Allow Multiple Invoicing of Receipts check box and Manual GRNI Clearing tolerance fields available.
Legal Number Maintenance/Transaction Document Type - Set up legal numbers for GRNI (Goods Received Not Invoiced) clearing system type.
AP Invoice Entry - Enter more than one invoice against a receipt line and create manual or mass GRNI clearing documents.
AP Invoice Tracker - Track partial invoices and clearing documents.
AP Posted Invoice Update - View the final invoice status for GRNI clearing documents.
AP Received Not Invoiced Report - Review the receipts which are not yet invoiced or invoiced partially.
This sounds like exactly what I need to enable! But I don’t see it in my Company Configuration. We are on 10.1.2.400…I wonder if the setting is available elsewhere?
Alas!!! No checkbox either. I think I may have to make a support call, myself. We are obviously behind the curve on upgrading. I appreciate your help immensely.
Called support and they say this functionality is only available on 10.1.600 onward. There is no workaround. Just wanted to document that if anyone runs into same issue. Time to upgrade, I suppose.
