Inventory not updating

Yahoo Archive
1
5.20.305 & None here either, but then we don't have (and never have had) Finished Goods inventory of any sort. But a big project for 2003 is to investigate making to stock. Maybe we should back burner that project until this has been fixed. Thanks for the heads-up.
-Todd C.

-----Original Message-----
From: Kim Trapp [mailto:ktrapp@...]
Sent: Monday, January 20, 2003 1:50 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Inventory not updating...


No parts on my stock status report either.

Version 5.1.

Kim Trapp
Hawk Technology Ltd
309-787-6200 ext 221
www.hawktechnology.com

-----Original Message-----
From: Troy Funte [mailto:tfunte@...]
Sent: Monday, January 20, 2003 9:58 AM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Inventory not updating...


A couple notes about this problem.

* If you have more than 100 transactions in Part Tracker "Transaction History", your first (oldest) entry may show an incorrect RUNNING TOTAL even if your OnHandQty is correct. This is a separate 'BUG' that involves the Running Total. Even parts with a correct OnHandQty may show the Running Total incorrectly after the 100th transaction.

* The Stock Status report, run on 1/1/70 is the most sure way to identify WHICH parts are affected by the incorrect OnHandQty calculation. However, this doesn't explain WHEN or HOW the OnHandQty became inaccurate.

* Although at our company have traced the STK-MTL as being highly suspect, it may not be the only type of transaction that 'ignors' the OnHandQty calculation. The reason I say this is that we have a Top Level (Manufactured) Part that has an incorrect Calculated OnHandQty. This type of part does not have any STK-MTL transactions.

* It's difficult to track WHEN the incorrect calculation happens because once the OnHandQty is incorrect, it will change the running totals for the whole history of the part. This is because Part Tracker calculates the Running Totals by starting with the current OnHandQty (it assumes this is correct), and adjusts the Running Total as it goes backwards in time.

* There is a 'fix' that Epicor wrote for us that recalculates the OnHandQty for every part in the database. The good part of the fix is that it cleans up the Stock Status report. The three bad parts of the 'fix' is that it 1) doesn't fix the bug, 2) makes no Journal Entries to show why your inventory valuation changed, 3) will make any Cycle Counts or Inventory Adjustments that you made in the past go 'backwards'. This third problem causes more headaches because you have to identify which parts you have adjusted and then decide what to do with those. (ie. Readjust the adjustment, or do another cycle count). We ended up doing a complete inventory count last year after this problem, simply because we couldn't trust any of the numbers in Vantage.

We are working with Epicor Tech support to try to pinpoint what series of events in Vantage cause this problem to occur. If anyone has any further clues, they would be greatly appreciated. I suggest that if you have verified the problem in your database, that you call Epicor to log a call on this issue. Our current call is 832607MPS, Liberty Electronics. You will have to decide, depending on your circumstances, how you would apply the fix that may be provided. Don't just run the fix and call it good. There may be other implications.


Troy Funte
Liberty Electronics

----- Original Message -----
From: karenrohe <krohe@...>
To: vantage@yahoogroups.com
Sent: Monday, January 20, 2003 9:45 AM
Subject: [Vantage] Inventory not updating...


We began using Vantage (currently 5.1.130) on September 1, 2002.

I have 1 part on my Stock Status if I run it as of 01/01/1970. And
it's NEGATIVE as of that date!

You can clearly see in my transaction history that on 9/1/02 we ADJ-
QTY in for beginning balances of +617 pieces (+11 into our warehouse,
and +606 into a non-nettable bin), and immediately my on-hand Running
Total is -1,609! My stock status at 1/1/70 is -1,620! For us, this
is almost $20k worth of inventory.

I am outraged that Epicor has not addressed this issue
satisfactorily, and also that they have not published any
documentation warning us of this error.

This could help explain our larger-than-normal book-to-physical
adjustment at year end.

Troy, what's our next step with Epicor?

Karen Rohe
Controller
Nationwide Precision Products Corp.
Rochester, NY





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2
We began using Vantage (currently 5.1.130) on September 1, 2002.

I have 1 part on my Stock Status if I run it as of 01/01/1970. And
it's NEGATIVE as of that date!

You can clearly see in my transaction history that on 9/1/02 we ADJ-
QTY in for beginning balances of +617 pieces (+11 into our warehouse,
and +606 into a non-nettable bin), and immediately my on-hand Running
Total is -1,609! My stock status at 1/1/70 is -1,620! For us, this
is almost $20k worth of inventory.

I am outraged that Epicor has not addressed this issue
satisfactorily, and also that they have not published any
documentation warning us of this error.

This could help explain our larger-than-normal book-to-physical
adjustment at year end.

Troy, what's our next step with Epicor?

Karen Rohe
Controller
Nationwide Precision Products Corp.
Rochester, NY
3
A couple notes about this problem.

* If you have more than 100 transactions in Part Tracker "Transaction History", your first (oldest) entry may show an incorrect RUNNING TOTAL even if your OnHandQty is correct. This is a separate 'BUG' that involves the Running Total. Even parts with a correct OnHandQty may show the Running Total incorrectly after the 100th transaction.

* The Stock Status report, run on 1/1/70 is the most sure way to identify WHICH parts are affected by the incorrect OnHandQty calculation. However, this doesn't explain WHEN or HOW the OnHandQty became inaccurate.

* Although at our company have traced the STK-MTL as being highly suspect, it may not be the only type of transaction that 'ignors' the OnHandQty calculation. The reason I say this is that we have a Top Level (Manufactured) Part that has an incorrect Calculated OnHandQty. This type of part does not have any STK-MTL transactions.

* It's difficult to track WHEN the incorrect calculation happens because once the OnHandQty is incorrect, it will change the running totals for the whole history of the part. This is because Part Tracker calculates the Running Totals by starting with the current OnHandQty (it assumes this is correct), and adjusts the Running Total as it goes backwards in time.

* There is a 'fix' that Epicor wrote for us that recalculates the OnHandQty for every part in the database. The good part of the fix is that it cleans up the Stock Status report. The three bad parts of the 'fix' is that it 1) doesn't fix the bug, 2) makes no Journal Entries to show why your inventory valuation changed, 3) will make any Cycle Counts or Inventory Adjustments that you made in the past go 'backwards'. This third problem causes more headaches because you have to identify which parts you have adjusted and then decide what to do with those. (ie. Readjust the adjustment, or do another cycle count). We ended up doing a complete inventory count last year after this problem, simply because we couldn't trust any of the numbers in Vantage.

We are working with Epicor Tech support to try to pinpoint what series of events in Vantage cause this problem to occur. If anyone has any further clues, they would be greatly appreciated. I suggest that if you have verified the problem in your database, that you call Epicor to log a call on this issue. Our current call is 832607MPS, Liberty Electronics. You will have to decide, depending on your circumstances, how you would apply the fix that may be provided. Don't just run the fix and call it good. There may be other implications.


Troy Funte
Liberty Electronics

----- Original Message -----
From: karenrohe <krohe@...>
To: vantage@yahoogroups.com
Sent: Monday, January 20, 2003 9:45 AM
Subject: [Vantage] Inventory not updating...


We began using Vantage (currently 5.1.130) on September 1, 2002.

I have 1 part on my Stock Status if I run it as of 01/01/1970. And
it's NEGATIVE as of that date!

You can clearly see in my transaction history that on 9/1/02 we ADJ-
QTY in for beginning balances of +617 pieces (+11 into our warehouse,
and +606 into a non-nettable bin), and immediately my on-hand Running
Total is -1,609! My stock status at 1/1/70 is -1,620! For us, this
is almost $20k worth of inventory.

I am outraged that Epicor has not addressed this issue
satisfactorily, and also that they have not published any
documentation warning us of this error.

This could help explain our larger-than-normal book-to-physical
adjustment at year end.

Troy, what's our next step with Epicor?

Karen Rohe
Controller
Nationwide Precision Products Corp.
Rochester, NY





Yahoo! Groups Sponsor
ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.


[Non-text portions of this message have been removed]
4
The Group finally got my curiosity up.

I ran the Stock Status report and found that 5 pages of junk spit out.

The good news is that greater than 99% of the items are in non-nettable bins
and are coded with Part Classes that are for plant consumables. This
explains why I have not noticed the problem.

I discovered that "Transfer" tranactions from a "nettable" bin to a
"non-nettable" bin seem to be an issue. I have one part I looked at that
had a -8 on hand on 1/1/70 and we did the transfer in 2002. The first time
I purchased the item to stock, 6 units, it updated the on hand qty to -2.

I have another part that is not a consumable and cannot determine how it
ended up on the report.

I also discovered that 1/1/70 is the first date recognizable by Vantage.

Just a little more info.

Version 5.00.350 05/07/2002

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone: 401-596-0162 x110
Fax: 401-596-1050
www.maxsonautomatic.com


-----Original Message-----
From: Troy Funte [mailto:tfunte@...]
Sent: Monday, January 20, 2003 10:58 AM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Inventory not updating...


A couple notes about this problem.

* If you have more than 100 transactions in Part Tracker "Transaction
History", your first (oldest) entry may show an incorrect RUNNING TOTAL even
if your OnHandQty is correct. This is a separate 'BUG' that involves the
Running Total. Even parts with a correct OnHandQty may show the Running
Total incorrectly after the 100th transaction.

* The Stock Status report, run on 1/1/70 is the most sure way to identify
WHICH parts are affected by the incorrect OnHandQty calculation. However,
this doesn't explain WHEN or HOW the OnHandQty became inaccurate.

* Although at our company have traced the STK-MTL as being highly suspect,
it may not be the only type of transaction that 'ignors' the OnHandQty
calculation. The reason I say this is that we have a Top Level
(Manufactured) Part that has an incorrect Calculated OnHandQty. This type
of part does not have any STK-MTL transactions.

* It's difficult to track WHEN the incorrect calculation happens because
once the OnHandQty is incorrect, it will change the running totals for the
whole history of the part. This is because Part Tracker calculates the
Running Totals by starting with the current OnHandQty (it assumes this is
correct), and adjusts the Running Total as it goes backwards in time.

* There is a 'fix' that Epicor wrote for us that recalculates the OnHandQty
for every part in the database. The good part of the fix is that it cleans
up the Stock Status report. The three bad parts of the 'fix' is that it 1)
doesn't fix the bug, 2) makes no Journal Entries to show why your inventory
valuation changed, 3) will make any Cycle Counts or Inventory Adjustments
that you made in the past go 'backwards'. This third problem causes more
headaches because you have to identify which parts you have adjusted and
then decide what to do with those. (ie. Readjust the adjustment, or do
another cycle count). We ended up doing a complete inventory count last
year after this problem, simply because we couldn't trust any of the numbers
in Vantage.

We are working with Epicor Tech support to try to pinpoint what series of
events in Vantage cause this problem to occur. If anyone has any further
clues, they would be greatly appreciated. I suggest that if you have
verified the problem in your database, that you call Epicor to log a call on
this issue. Our current call is 832607MPS, Liberty Electronics. You will
have to decide, depending on your circumstances, how you would apply the fix
that may be provided. Don't just run the fix and call it good. There may be
other implications.


Troy Funte
Liberty Electronics

----- Original Message -----
From: karenrohe <krohe@...>
To: vantage@yahoogroups.com
Sent: Monday, January 20, 2003 9:45 AM
Subject: [Vantage] Inventory not updating...


We began using Vantage (currently 5.1.130) on September 1, 2002.

I have 1 part on my Stock Status if I run it as of 01/01/1970. And
it's NEGATIVE as of that date!

You can clearly see in my transaction history that on 9/1/02 we ADJ-
QTY in for beginning balances of +617 pieces (+11 into our warehouse,
and +606 into a non-nettable bin), and immediately my on-hand Running
Total is -1,609! My stock status at 1/1/70 is -1,620! For us, this
is almost $20k worth of inventory.

I am outraged that Epicor has not addressed this issue
satisfactorily, and also that they have not published any
documentation warning us of this error.

This could help explain our larger-than-normal book-to-physical
adjustment at year end.

Troy, what's our next step with Epicor?

Karen Rohe
Controller
Nationwide Precision Products Corp.
Rochester, NY





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ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.


[Non-text portions of this message have been removed]


Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
5
I ran the Stock Status report as Troy suggested and received no
parts. We went live May 2001 on 5.0 and are still there. I'm
wondering why we don't have any problems parts? Are we doing
something right or just lucky?

Brian Stenglein
Clow Stamping Company


--- In vantage@yahoogroups.com, "Troy Funte" <tfunte@e...> wrote:
> A couple notes about this problem.
>
> * If you have more than 100 transactions in Part
Tracker "Transaction History", your first (oldest) entry may show an
incorrect RUNNING TOTAL even if your OnHandQty is correct. This is a
separate 'BUG' that involves the Running Total. Even parts with a
correct OnHandQty may show the Running Total incorrectly after the
100th transaction.
>
> * The Stock Status report, run on 1/1/70 is the most sure way to
identify WHICH parts are affected by the incorrect OnHandQty
calculation. However, this doesn't explain WHEN or HOW the OnHandQty
became inaccurate.
>
> * Although at our company have traced the STK-MTL as being highly
suspect, it may not be the only type of transaction that 'ignors' the
OnHandQty calculation. The reason I say this is that we have a Top
Level (Manufactured) Part that has an incorrect Calculated
OnHandQty. This type of part does not have any STK-MTL transactions.
>
> * It's difficult to track WHEN the incorrect calculation happens
because once the OnHandQty is incorrect, it will change the running
totals for the whole history of the part. This is because Part
Tracker calculates the Running Totals by starting with the current
OnHandQty (it assumes this is correct), and adjusts the Running Total
as it goes backwards in time.
>
> * There is a 'fix' that Epicor wrote for us that recalculates the
OnHandQty for every part in the database. The good part of the fix
is that it cleans up the Stock Status report. The three bad parts of
the 'fix' is that it 1) doesn't fix the bug, 2) makes no Journal
Entries to show why your inventory valuation changed, 3) will make
any Cycle Counts or Inventory Adjustments that you made in the past
go 'backwards'. This third problem causes more headaches because you
have to identify which parts you have adjusted and then decide what
to do with those. (ie. Readjust the adjustment, or do another cycle
count). We ended up doing a complete inventory count last year after
this problem, simply because we couldn't trust any of the numbers in
Vantage.
>
> We are working with Epicor Tech support to try to pinpoint what
series of events in Vantage cause this problem to occur. If anyone
has any further clues, they would be greatly appreciated. I suggest
that if you have verified the problem in your database, that you call
Epicor to log a call on this issue. Our current call is 832607MPS,
Liberty Electronics. You will have to decide, depending on your
circumstances, how you would apply the fix that may be provided.
Don't just run the fix and call it good. There may be other
implications.
>
>
> Troy Funte
> Liberty Electronics
>
>
6
Troy (and Group),

Ran the stock status for 1/1/70.. 4 Part Numbers, including 1 manufactured part (tooling, so it *does* have STK-MTL transactions). All negative balances. I feel lucky compared to some on the list that have replied so far. But we will certainly be joining your incident with tech support. Thank You for bringing this to the Group's attention!

We're on version 5.10.132. We've been on Vantage since at least version 2.7, and I know they were on DCD Classic before that (before my time).

Thanks again,
Pete Wutzke
IS Manager
Giddens Industries
7
No parts on my stock status report either.

Version 5.1.

Kim Trapp
Hawk Technology Ltd
309-787-6200 ext 221
www.hawktechnology.com

-----Original Message-----
From: Troy Funte [mailto:tfunte@...]
Sent: Monday, January 20, 2003 9:58 AM
To: vantage@yahoogroups.com
Subject: Re: [Vantage] Inventory not updating...


A couple notes about this problem.

* If you have more than 100 transactions in Part Tracker "Transaction History", your first (oldest) entry may show an incorrect RUNNING TOTAL even if your OnHandQty is correct. This is a separate 'BUG' that involves the Running Total. Even parts with a correct OnHandQty may show the Running Total incorrectly after the 100th transaction.

* The Stock Status report, run on 1/1/70 is the most sure way to identify WHICH parts are affected by the incorrect OnHandQty calculation. However, this doesn't explain WHEN or HOW the OnHandQty became inaccurate.

* Although at our company have traced the STK-MTL as being highly suspect, it may not be the only type of transaction that 'ignors' the OnHandQty calculation. The reason I say this is that we have a Top Level (Manufactured) Part that has an incorrect Calculated OnHandQty. This type of part does not have any STK-MTL transactions.

* It's difficult to track WHEN the incorrect calculation happens because once the OnHandQty is incorrect, it will change the running totals for the whole history of the part. This is because Part Tracker calculates the Running Totals by starting with the current OnHandQty (it assumes this is correct), and adjusts the Running Total as it goes backwards in time.

* There is a 'fix' that Epicor wrote for us that recalculates the OnHandQty for every part in the database. The good part of the fix is that it cleans up the Stock Status report. The three bad parts of the 'fix' is that it 1) doesn't fix the bug, 2) makes no Journal Entries to show why your inventory valuation changed, 3) will make any Cycle Counts or Inventory Adjustments that you made in the past go 'backwards'. This third problem causes more headaches because you have to identify which parts you have adjusted and then decide what to do with those. (ie. Readjust the adjustment, or do another cycle count). We ended up doing a complete inventory count last year after this problem, simply because we couldn't trust any of the numbers in Vantage.

We are working with Epicor Tech support to try to pinpoint what series of events in Vantage cause this problem to occur. If anyone has any further clues, they would be greatly appreciated. I suggest that if you have verified the problem in your database, that you call Epicor to log a call on this issue. Our current call is 832607MPS, Liberty Electronics. You will have to decide, depending on your circumstances, how you would apply the fix that may be provided. Don't just run the fix and call it good. There may be other implications.


Troy Funte
Liberty Electronics

----- Original Message -----
From: karenrohe <krohe@...>
To: vantage@yahoogroups.com
Sent: Monday, January 20, 2003 9:45 AM
Subject: [Vantage] Inventory not updating...


We began using Vantage (currently 5.1.130) on September 1, 2002.

I have 1 part on my Stock Status if I run it as of 01/01/1970. And
it's NEGATIVE as of that date!

You can clearly see in my transaction history that on 9/1/02 we ADJ-
QTY in for beginning balances of +617 pieces (+11 into our warehouse,
and +606 into a non-nettable bin), and immediately my on-hand Running
Total is -1,609! My stock status at 1/1/70 is -1,620! For us, this
is almost $20k worth of inventory.

I am outraged that Epicor has not addressed this issue
satisfactorily, and also that they have not published any
documentation warning us of this error.

This could help explain our larger-than-normal book-to-physical
adjustment at year end.

Troy, what's our next step with Epicor?

Karen Rohe
Controller
Nationwide Precision Products Corp.
Rochester, NY





Yahoo! Groups Sponsor
ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.


[Non-text portions of this message have been removed]



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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
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Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service <http://docs.yahoo.com/info/terms/> .




[Non-text portions of this message have been removed]