Incorrect AP Invoice

Yahoo Archive
1
THANKS.

--- In vantage@yahoogroups.com, "Rebecca Schmuck" <rschmuck@p...>
wrote:
>
> We had a similar situation; and the following steps from Epicor
did work for
> us (however, we did test it in Training first!):
>
> Issue:
> AP Advance
> Billing Invoice done on Purchase Order with multiple lines.
> The
> entire Advance Billing balance was posted to Line 1.
> How do
> I move that balance to Line 2 or Line 3 etc?
>
> Resolution:
> Create
> an Advance Billing Debit Memo for Purchase Order Line 1.
> (Make
> sure Line > Add Advance Billing is chosen when doing the Debit
> Memo)
> The Value of the Advance Billing Debit Memo should equal
> the amount that needs to be moved to other lines.
> Post.
> You
> can now create Advance Billing Invoice for the proper lines
> of the Purchase Order.
> Post.
> Now apply the Debit Memo to the
> new Advance Billing Invoice(s) OR go to Accounts Payable > General
> Operations > Adjustment and Adjust the Advance Billing Debit
> Memo and the new Advance Billing Invoices to zero.
>
> You have
> now properly moved the dollars from Line 1 of the Purchase Order
> to the other Lines of the Purchase Order.
> This will be shown
> in the PO Tracker.
>
> Now enter Receipt for those Lines.
> Now
> create Receipt Billing Invoice for those Lines.
> The "less advance"
> amount will flow to the lines.
>
> NOTE:
> If you have already
> done the Receipt Billing Invoice for Line 2 or Line 3 and Posted
> do the following....
> Create an Advance Billing Debit Memo for
> Purchase Order Line 1.
> The Value of the Advance Billing Debit
> Memo should equal the amount that needs to be moved to other
> lines.
> Post.
> Apply the Debit Memo to the Receipt Billing Invoices
> in order to Reduce their values OR go to Accounts Payable >
> General Operations > Adjustment and Adjust the Debit Memo down
> and Adjust the Receipt Billing Invoices down by that same amount.
>
>
> Good luck!
> Rebecca
> P-K Tool
>
>
> -----Original Message-----
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf Of
> brychanwilliams
> Sent: Thursday, January 05, 2006 9:07 AM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Incorrect AP Invoice
>
> Hi,
>
> I have created an advance billing AP invoice and have posted the
invoice. I
> would like to clear the invoice by adding a debit memo.
>
> Then I would added a unreceived ap invoice and then the receipt.
>
> Is this the correct way?
>
> Secondly,
>
> I made a bigger mistake... I have created an advanced billing
invoice and
> posted and received against the PO. I need to reverse this some
how, But I
> am not sure how. Any advice ? Many thanks
>
>
>
>
>
> Useful links for the Yahoo!Groups Vantage Board are: ( Note: You
must have
> already linked your email address to a yahoo id to enable access. )
> (1) To access the Files Section of our Yahoo!Group for Report
Builder and
> Crystal Reports and other 'goodies', please goto:
> http://groups.yahoo.com/group/vantage/files/.
> (2) To search through old msg's goto:
> http://groups.yahoo.com/group/vantage/messages
> (3) To view links to Vendors that provide Vantage services goto:
> http://groups.yahoo.com/group/vantage/links
> Yahoo! Groups Links
>
2
Hi,

I have created an advance billing AP invoice and have posted the
invoice. I would like to clear the invoice by adding a debit memo.

Then I would added a unreceived ap invoice and then the receipt.

Is this the correct way?

Secondly,

I made a bigger mistake... I have created an advanced billing invoice
and posted and received against the PO. I need to reverse this some
how, But I am not sure how. Any advice ? Many thanks
3
We had a similar situation; and the following steps from Epicor did work for
us (however, we did test it in Training first!):

Issue:
AP Advance
Billing Invoice done on Purchase Order with multiple lines.
The
entire Advance Billing balance was posted to Line 1.
How do
I move that balance to Line 2 or Line 3 etc?

Resolution:
Create
an Advance Billing Debit Memo for Purchase Order Line 1.
(Make
sure Line > Add Advance Billing is chosen when doing the Debit
Memo)
The Value of the Advance Billing Debit Memo should equal
the amount that needs to be moved to other lines.
Post.
You
can now create Advance Billing Invoice for the proper lines
of the Purchase Order.
Post.
Now apply the Debit Memo to the
new Advance Billing Invoice(s) OR go to Accounts Payable > General
Operations > Adjustment and Adjust the Advance Billing Debit
Memo and the new Advance Billing Invoices to zero.

You have
now properly moved the dollars from Line 1 of the Purchase Order
to the other Lines of the Purchase Order.
This will be shown
in the PO Tracker.

Now enter Receipt for those Lines.
Now
create Receipt Billing Invoice for those Lines.
The "less advance"
amount will flow to the lines.

NOTE:
If you have already
done the Receipt Billing Invoice for Line 2 or Line 3 and Posted
do the following....
Create an Advance Billing Debit Memo for
Purchase Order Line 1.
The Value of the Advance Billing Debit
Memo should equal the amount that needs to be moved to other
lines.
Post.
Apply the Debit Memo to the Receipt Billing Invoices
in order to Reduce their values OR go to Accounts Payable >
General Operations > Adjustment and Adjust the Debit Memo down
and Adjust the Receipt Billing Invoices down by that same amount.


Good luck!
Rebecca
P-K Tool


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
brychanwilliams
Sent: Thursday, January 05, 2006 9:07 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Incorrect AP Invoice

Hi,

I have created an advance billing AP invoice and have posted the invoice. I
would like to clear the invoice by adding a debit memo.

Then I would added a unreceived ap invoice and then the receipt.

Is this the correct way?

Secondly,

I made a bigger mistake... I have created an advanced billing invoice and
posted and received against the PO. I need to reverse this some how, But I
am not sure how. Any advice ? Many thanks





Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links