Good Advice - Read! (was: Cash Receipts posted to wrong year!)

Yahoo Archive
1
At 12:42 AM 1/10/2006, you wrote:
>We've posted a number of Dec'05 cash receipts into Dec'06 and, since
>they're posted, they can't be reversed (as far as I know)

Dang It! I ~almost~ posted a warning / suggestion at the beginning
of the month. Here it is:

DO NOT ENTER ALL 12 FISCAL PERIODS AT THE START OF THE YEAR!!!

In January, you will inevitably have users enter items for Dec of the
previous year, using only the month & day. These will default to the
current year (11 months in the future) rather than to the previous
month (Dec. of the previous).

If you leave the last few months of the calendar year undefined in
GL, then a good majority of Vantage screens will reject future dates,
as they do not have a corresponding period. You will avoid many data
entry errors and headaches!


-Wayne Cox
Twenty Three, Inc. - Information Technology Consulting
828-685-2338
2
I'm hoping that someone out there in Users Group Land can help us with
this...

We've posted a number of Dec'05 cash receipts into Dec'06 and, since
they're posted, they can't be reversed (as far as I know). We can
overcome the issue from a financial standpoint through a GL Entry.
However, our financial reports will continue to reflect these to be
unpaid invoices.

Any ideas?

Thanks!

Todd Gilbert
Altair Technologies, Inc.
5.10.135





[Non-text portions of this message have been removed]
3
Just trying again since some of you may have been out on Friday...


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Todd Gilbert
Sent: Friday, January 06, 2006 11:24 AM
To: vantage@yahoogroups.com
Subject: [Vantage] HELP! Cash Receipts posted to wrong year!!

I'm hoping that someone out there in Users Group Land can help us with
this...

We've posted a number of Dec'05 cash receipts into Dec'06 and, since
they're posted, they can't be reversed (as far as I know). We can
overcome the issue from a financial standpoint through a GL Entry.
However, our financial reports will continue to reflect these to be
unpaid invoices.

Any ideas?

Thanks!

Todd Gilbert
Altair Technologies, Inc.
5.10.135





[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
4
Can you issue credit memo's to clear up you're a/r and use entries to
make your cash & sales reflect the correct amounts?

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Todd Gilbert
Sent: Monday, January 09, 2006 10:30 AM
To: vantage@yahoogroups.com
Subject: [Vantage] HELP! Cash Receipts posted to wrong year!!

Just trying again since some of you may have been out on Friday...


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Todd Gilbert
Sent: Friday, January 06, 2006 11:24 AM
To: vantage@yahoogroups.com
Subject: [Vantage] HELP! Cash Receipts posted to wrong year!!

I'm hoping that someone out there in Users Group Land can help us with
this...

We've posted a number of Dec'05 cash receipts into Dec'06 and, since
they're posted, they can't be reversed (as far as I know). We can
overcome the issue from a financial standpoint through a GL Entry.
However, our financial reports will continue to reflect these to be
unpaid invoices.

Any ideas?

Thanks!

Todd Gilbert
Altair Technologies, Inc.
5.10.135





[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links









Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
5
Todd,

I'm a relatively new user and have worried about problems like this. My
consultant told me that the only way to clear this was to issue a credit
memo.

I would prefer that we could enter a negative check and "un-apply" the
check. However, I believe that once the invoice is paid this "closes" the
invoice and nothing else can be posted; problem 2 in this scenario. I also
have had customers pay for an invoice twice. In Vantage, you can't apply
anything to an invoice once it is paid for.

If you call this in to support, I would gladly add my name to your request
so that maybe they would look at an enhancement on this issue.


Thanks,

Cindy House
GTech Precision
Corporate Controller
(w) 817-539-8014
(f) 817-539-8018
(c) 817-832-8933

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Todd Gilbert
Sent: Friday, January 06, 2006 1:24 PM
To: vantage@yahoogroups.com
Subject: [Vantage] HELP! Cash Receipts posted to wrong year!!

I'm hoping that someone out there in Users Group Land can help us with
this...

We've posted a number of Dec'05 cash receipts into Dec'06 and, since
they're posted, they can't be reversed (as far as I know). We can
overcome the issue from a financial standpoint through a GL Entry.
However, our financial reports will continue to reflect these to be
unpaid invoices.

Any ideas?

Thanks!

Todd Gilbert
Altair Technologies, Inc.
5.10.135





[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links