{Disarmed} RE: Pre-Payment of Invoices

Yahoo Archive
1
Use milestone billings. They have been available since 6.x.



We use them for all our progress payments. The system sends us an email
(global alert) when we need to invoice.







Edward F. Fox, Jr., CPA

Controller

Maxson Automatic Machinery Company

Phone 401-596-0162 a Fax 401-596-1050

www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Manasa Reddy
Sent: Wednesday, July 09, 2008 2:11 PM
To: vantage@yahoogroups.com
Subject: RE: {Disarmed} RE: [Vantage] Pre-Payment of Invoices



Dina,

Just so you know, it is not any better in 8.xx...we do the same as you
and we tend to forget, as well, when to invoice the second part....



M. Manasa Reddy
manasa@weldcoa. <mailto:manasa%40weldcoa.com> com
P: 630-806-2000
F: 630-806-2001


________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of dhieber
Sent: Wednesday, July 09, 2008 12:19 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: {Disarmed} RE: [Vantage] Pre-Payment of Invoices

We use CIA with a lot of our orders. The only problem I have with the
cia
is when we do progress payments. At least on 5.2, there is no way for it
to
handle 20% With Order / 30% before the order Ships (or when order is at
50%
completion) / 50% Net 30. What happens with us sometimes, is we are
ready
to ship a system and we realize the 30% before the order ships was never
billed. Sometimes are lead time is 6 months and the customer does not
want the invoice until it is closer to ship date.

Thank you,

Dina Hieber

Vamco International, Inc.

555 Epsilon Drive, Pittsburgh, PA 15238

Tel: (412) 963-7100

Fax: (412) 963-9511

email: dhieber@vamcointern <mailto:dhieber%40vamcointernational.com>
ational.com
<mailto:dhieber%40vamcointernational.com>

Website; www.vamcointernational.com

**********

This e-mail message and any files transmitted with it are confidential
and
are intended for the sole use of the intended recipient(s). Any
unauthorized
use or disclosure is prohibited. Any opinions expressed in the email are
those of the individual and not necessarily the company. If you are not
the
intended recipient, please contact the sender by reply email and destroy
all
copies of the original message.

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Edward F. Fox, Jr.
Sent: Wednesday, July 09, 2008 8:59 AM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
Subject: {Disarmed} RE: [Vantage] Pre-Payment of Invoices

You can prepare either a deposit invoice or advance billing invoice.

"Advance Billing invoices are used to enter progress billing amounts,
where
no actual shipment has occurred. These invoices must refer to a sales
order.
You choose whether the billing amounts credit sales or deferred revenue
accounts in your general ledger.

Deposit invoices are used to request a customer downpayment or
prepayment
amount. These invoices must refer to a sales order. There is a single
line
item on these invoices, created automatically for you."

This is a basic function in Vantage and has been there as long as I can
remember.

Edward F. Fox, Jr., CPA

Controller

Maxson Automatic Machinery Company

Phone 401-596-0162 Fax 401-596-1050

www.maxsonautomatic.com

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf Of
kam4085
Sent: Wednesday, July 09, 2008 8:51 AM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Pre-Payment of Invoices

Does anyone have experience with CIA payment terms. The way we have our
system setup is that we need a shipment to invoice against but we are
gettin gmore and more customers where we require a prepayment and I'm
not sure what the best way of keeping track of this might be.

Any suggestions would be appreciated.

Thanks
Kersten

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
2
Does anyone have experience with CIA payment terms. The way we have our
system setup is that we need a shipment to invoice against but we are
gettin gmore and more customers where we require a prepayment and I'm
not sure what the best way of keeping track of this might be.

Any suggestions would be appreciated.

Thanks
Kersten
3
You can prepare either a deposit invoice or advance billing invoice.



"Advance Billing invoices are used to enter progress billing amounts, where
no actual shipment has occurred. These invoices must refer to a sales order.
You choose whether the billing amounts credit sales or deferred revenue
accounts in your general ledger.

Deposit invoices are used to request a customer downpayment or prepayment
amount. These invoices must refer to a sales order. There is a single line
item on these invoices, created automatically for you."

This is a basic function in Vantage and has been there as long as I can
remember.



Edward F. Fox, Jr., CPA

Controller

Maxson Automatic Machinery Company

Phone 401-596-0162 a Fax 401-596-1050

www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
kam4085
Sent: Wednesday, July 09, 2008 8:51 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Pre-Payment of Invoices



Does anyone have experience with CIA payment terms. The way we have our
system setup is that we need a shipment to invoice against but we are
gettin gmore and more customers where we require a prepayment and I'm
not sure what the best way of keeping track of this might be.

Any suggestions would be appreciated.

Thanks
Kersten





[Non-text portions of this message have been removed]
4
We use CIA with a lot of our orders. The only problem I have with the cia
is when we do progress payments. At least on 5.2, there is no way for it to
handle 20% With Order / 30% before the order Ships (or when order is at 50%
completion) / 50% Net 30. What happens with us sometimes, is we are ready
to ship a system and we realize the 30% before the order ships was never
billed. Sometimes are lead time is 6 months and the customer does not
want the invoice until it is closer to ship date.



Thank you,







Dina Hieber

Vamco International, Inc.

555 Epsilon Drive, Pittsburgh, PA 15238

Tel: (412) 963-7100

Fax: (412) 963-9511



email: dhieber@...



Website; www.vamcointernational.com



**********

This e-mail message and any files transmitted with it are confidential and
are intended for the sole use of the intended recipient(s). Any unauthorized
use or disclosure is prohibited. Any opinions expressed in the email are
those of the individual and not necessarily the company. If you are not the
intended recipient, please contact the sender by reply email and destroy all
copies of the original message.

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Edward F. Fox, Jr.
Sent: Wednesday, July 09, 2008 8:59 AM
To: vantage@yahoogroups.com
Subject: {Disarmed} RE: [Vantage] Pre-Payment of Invoices



You can prepare either a deposit invoice or advance billing invoice.

"Advance Billing invoices are used to enter progress billing amounts, where
no actual shipment has occurred. These invoices must refer to a sales order.
You choose whether the billing amounts credit sales or deferred revenue
accounts in your general ledger.

Deposit invoices are used to request a customer downpayment or prepayment
amount. These invoices must refer to a sales order. There is a single line
item on these invoices, created automatically for you."

This is a basic function in Vantage and has been there as long as I can
remember.

Edward F. Fox, Jr., CPA

Controller

Maxson Automatic Machinery Company

Phone 401-596-0162 Fax 401-596-1050

www.maxsonautomatic.com

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf Of
kam4085
Sent: Wednesday, July 09, 2008 8:51 AM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Pre-Payment of Invoices

Does anyone have experience with CIA payment terms. The way we have our
system setup is that we need a shipment to invoice against but we are
gettin gmore and more customers where we require a prepayment and I'm
not sure what the best way of keeping track of this might be.

Any suggestions would be appreciated.

Thanks
Kersten

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
5
Dina,

Just so you know, it is not any better in 8.xx...we do the same as you
and we tend to forget, as well, when to invoice the second part....



M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001


________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of dhieber
Sent: Wednesday, July 09, 2008 12:19 PM
To: vantage@yahoogroups.com
Subject: RE: {Disarmed} RE: [Vantage] Pre-Payment of Invoices



We use CIA with a lot of our orders. The only problem I have with the
cia
is when we do progress payments. At least on 5.2, there is no way for it
to
handle 20% With Order / 30% before the order Ships (or when order is at
50%
completion) / 50% Net 30. What happens with us sometimes, is we are
ready
to ship a system and we realize the 30% before the order ships was never
billed. Sometimes are lead time is 6 months and the customer does not
want the invoice until it is closer to ship date.

Thank you,

Dina Hieber

Vamco International, Inc.

555 Epsilon Drive, Pittsburgh, PA 15238

Tel: (412) 963-7100

Fax: (412) 963-9511

email: dhieber@...
<mailto:dhieber%40vamcointernational.com>

Website; www.vamcointernational.com

**********

This e-mail message and any files transmitted with it are confidential
and
are intended for the sole use of the intended recipient(s). Any
unauthorized
use or disclosure is prohibited. Any opinions expressed in the email are
those of the individual and not necessarily the company. If you are not
the
intended recipient, please contact the sender by reply email and destroy
all
copies of the original message.

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Edward F. Fox, Jr.
Sent: Wednesday, July 09, 2008 8:59 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: {Disarmed} RE: [Vantage] Pre-Payment of Invoices

You can prepare either a deposit invoice or advance billing invoice.

"Advance Billing invoices are used to enter progress billing amounts,
where
no actual shipment has occurred. These invoices must refer to a sales
order.
You choose whether the billing amounts credit sales or deferred revenue
accounts in your general ledger.

Deposit invoices are used to request a customer downpayment or
prepayment
amount. These invoices must refer to a sales order. There is a single
line
item on these invoices, created automatically for you."

This is a basic function in Vantage and has been there as long as I can
remember.

Edward F. Fox, Jr., CPA

Controller

Maxson Automatic Machinery Company

Phone 401-596-0162 Fax 401-596-1050

www.maxsonautomatic.com

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf Of
kam4085
Sent: Wednesday, July 09, 2008 8:51 AM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Pre-Payment of Invoices

Does anyone have experience with CIA payment terms. The way we have our
system setup is that we need a shipment to invoice against but we are
gettin gmore and more customers where we require a prepayment and I'm
not sure what the best way of keeping track of this might be.

Any suggestions would be appreciated.

Thanks
Kersten

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]






[Non-text portions of this message have been removed]