Change PO price after invoices posted

Epicor ERP 10
1

Hi guys,

I’m trying to help out AP here but this is just not my field. We are trying to change the prices on PO after the invoices are posted.

Here is what happened:

  • Buyer put the wrong price on PO.
  • Parts are received.
  • AP posted invoices for the wrong price.

Here is where we are at:

  • Managers realized the PO had the wrong price.
  • Issued credit memo to cancel out those invoices.
  • Try to delete the receipts in order to modify PO prices → cant do this, invoiced already posted error.
  • Invoices still need to be paid to the right amount.

What is the right course of action here?

Thanks,
Dan

2

Once the receipt is done, the cost of the inventory is set. The difference between the PO price at that time and the invoice will go into a variance account.

If the items are still in stock, you could do a cost adjustment that would move the cost from the variance account back into inventory. For that you would have to set up a reason code tied to a GL Control.

2 Likes
3

Hi Doug,

Thanks for the insight. However, these are subcontract process POs on a job, not stock items. Will it go to Mfg-var GL account?

Also, the bigger issue here is that we are still trying to pay those invoices to the right amount. I’m wondering if issuing misc invoices is the right approach here.

Thanks,
Dan

4

You should enter the invoice exactly as you are invoiced. If there is a discrepancy, that should be worked out separately.

1 Like
5

I believe the cost at the time of receipt goes straight to the job, and the difference is still a PPV. I’d have to do a test, but I would think you could do the same on a job cost adjustment on the subcontract and have the reason code tied to the correct GL Accounts.

1 Like
6

What you should do in this situation is do a Supplier RMA for paperwork purposes only. Reject all the way out through a DMR. Then you should be able to change price on PO. Then you will need to receive back in and process invoice correctly.

1 Like
7

Beth
Good Morning, I new to Epicor 10 , I am struggling, to understand why a few component parts would not roll to std cost of the product, which is causing variances , I donot know what I am missing ,