Billing Question

Yahoo Archive
1
Thanks Everyone who responded.

Have a Nice Day,

Dina Hieber
Vamco International, Inc.
Phone (412) 963-7100
Fax; (412) 963-7160

www.vamcointernational.com
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Becky Venneman
Sent: Tuesday, April 25, 2006 2:56 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Billing Question

You should be able to do a credit memo to the same sales order as a deposit
credit memo if invoiced as a deposit, or advanced billing credit memo if
invoiced as an advanced billing for $4000, to make the total outstanding to
the customer $1000 down. This will bill the remaining $9000 at the end if
do properly via credit memo process. If you did a misc. billing or other
billing for the down pymt already sent, I would reverse the whole thing &
rebill correctly as a deposit or advanced billing. That too should get the
total invoice to total the order value when ship less: down pymt or advance
billing.

- Becky S. Venneman, CMA, SPHR
Finance/Human Resource Coordinator
Technical Services, Inc.
57006 241st Street; Ames, IA 50010
Phone: 515-232-3188; Fax: 515-232-2953
E-mail: beckyv@...
www.tsiames.com <http://www.tsiames.com/> ; www.razorgage.com
<http://www.razorgage.com/>

Live Network: Vista 6.1, Linux Red Hat, Crystal 8.5
Test Network: Vista 8.804, Linux Red Hat, Crystal 10
Evaluating: M1 by Bowen-Groves, E2 by Shoptech, Intuitive


_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
dhieber
Sent: Tuesday, April 25, 2006 2:04 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Billing Question


We received an order for $10,000.00. The payment terms the accounting
department THOUGHT was 50% down and 50% Net 30. So they invoiced for
$5000.00 and posted.



Sales manager just told us that he agreed to take $1000.00 down. Instead of
$5000.00



Okay my question is - if I enter an "ADJUSTMENT" to this invoice when we go
to ship will it automatically invoice for $9000.00 or $5000.00? -- This
order will not ship until the beginning of next year. I am afraid this will
get missed if it does not automatically invoice for the $9000.00



This order have over 100 lines and about 50 jobs don't want to start over.
:-)







Have a Nice Day,



Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160



www.vamcointernational.com





[Non-text portions of this message have been removed]



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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
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(3) To view links to Vendors that provide Vantage services goto:
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2
In Vantage how would one handle the following situation:

Say we make a group of parts. When all of the parts are complete we
bill the customer. We stock these parts. The customer contacts us and
we direct ship these parts to them or their customers at no cost. These
parts are considered sold when we bill the customer so we don't want to
use Advanced Billing which would consider our payment a credit on
account.

Any Ideas?

Juliet
3
The way I would handle this is to do a Miscellaneous Invoice when the parts
are complete. This does not require a shipping document. Post the payment
against this invoice. When you ship the parts to their customer or to them
and have created a shipping document do a regular invoice against a
shipment, but change the amount charged to 0, thus creating a zero value
invoice to reduce inventory and create a document to show the parts have
shipped. This invoice would require no payment and would not appear on your
aging or have an impact on sales. It would only reduce inventory. Also you
might need to handle the COG entries manually depending on when you want the
costs to move.

Cameron A. Janish
Misha1 cameron@...
Toll Free: 866-464-7421
Office: 708-445-7509
Cell: 630-712-9520
Office Fax: 630-893-1307
Direct Fax: 443-638-0489
-----Original Message-----
From: Juliet Martin [mailto:jmartin@...]
Sent: Thursday, December 13, 2001 11:03 AM
To: Vantage@yahoogroups.com
Subject: [Vantage] Billing Question


In Vantage how would one handle the following situation:

Say we make a group of parts. When all of the parts are complete we
bill the customer. We stock these parts. The customer contacts us and
we direct ship these parts to them or their customers at no cost. These
parts are considered sold when we bill the customer so we don't want to
use Advanced Billing which would consider our payment a credit on
account.

Any Ideas?

Juliet

Yahoo! Groups Sponsor



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
4
We received an order for $10,000.00. The payment terms the accounting
department THOUGHT was 50% down and 50% Net 30. So they invoiced for
$5000.00 and posted.



Sales manager just told us that he agreed to take $1000.00 down. Instead of
$5000.00



Okay my question is - if I enter an "ADJUSTMENT" to this invoice when we go
to ship will it automatically invoice for $9000.00 or $5000.00? -- This
order will not ship until the beginning of next year. I am afraid this will
get missed if it does not automatically invoice for the $9000.00



This order have over 100 lines and about 50 jobs don't want to start over.
:-)







Have a Nice Day,



Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160



www.vamcointernational.com





[Non-text portions of this message have been removed]
5
If you adjust the invoice down Vantage will only invoice for $5,000 because
the adjustment will not correct the advance balance on the sales order. You
should do an advance billing credit memo for $4,000.

Jerry Boyle, Controller
Sipco Molding Technologies
Meadville, PA. 16335
p 814.724.2243 x53
f 814.724.2244


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
dhieber
Sent: Tuesday, April 25, 2006 3:04 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Billing Question

We received an order for $10,000.00. The payment terms the accounting
department THOUGHT was 50% down and 50% Net 30. So they invoiced for
$5000.00 and posted.



Sales manager just told us that he agreed to take $1000.00 down. Instead of
$5000.00



Okay my question is - if I enter an "ADJUSTMENT" to this invoice when we go
to ship will it automatically invoice for $9000.00 or $5000.00? -- This
order will not ship until the beginning of next year. I am afraid this will
get missed if it does not automatically invoice for the $9000.00



This order have over 100 lines and about 50 jobs don't want to start over.
:-)
6
You should be able to do a credit memo to the same sales order as a deposit
credit memo if invoiced as a deposit, or advanced billing credit memo if
invoiced as an advanced billing for $4000, to make the total outstanding to
the customer $1000 down. This will bill the remaining $9000 at the end if
do properly via credit memo process. If you did a misc. billing or other
billing for the down pymt already sent, I would reverse the whole thing &
rebill correctly as a deposit or advanced billing. That too should get the
total invoice to total the order value when ship less: down pymt or advance
billing.

- Becky S. Venneman, CMA, SPHR
Finance/Human Resource Coordinator
Technical Services, Inc.
57006 241st Street; Ames, IA 50010
Phone: 515-232-3188; Fax: 515-232-2953
E-mail: beckyv@...
www.tsiames.com <http://www.tsiames.com/> ; www.razorgage.com
<http://www.razorgage.com/>

Live Network: Vista 6.1, Linux Red Hat, Crystal 8.5
Test Network: Vista 8.804, Linux Red Hat, Crystal 10
Evaluating: M1 by Bowen-Groves, E2 by Shoptech, Intuitive


_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
dhieber
Sent: Tuesday, April 25, 2006 2:04 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Billing Question


We received an order for $10,000.00. The payment terms the accounting
department THOUGHT was 50% down and 50% Net 30. So they invoiced for
$5000.00 and posted.



Sales manager just told us that he agreed to take $1000.00 down. Instead of
$5000.00



Okay my question is - if I enter an "ADJUSTMENT" to this invoice when we go
to ship will it automatically invoice for $9000.00 or $5000.00? -- This
order will not ship until the beginning of next year. I am afraid this will
get missed if it does not automatically invoice for the $9000.00



This order have over 100 lines and about 50 jobs don't want to start over.
:-)







Have a Nice Day,



Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160



www.vamcointernational.com





[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



_____

YAHOO! GROUPS LINKS



* Visit your group "vantage <http://groups.yahoo.com/group/vantage> "
on the web.


* To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com
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* Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
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_____




[Non-text portions of this message have been removed]