Balance Sheet out of Balance

Yahoo Archive
1
I was out of balance one month last year and after doing some digging I discovered that you can actually post an AP batch that is out of balance. We discovered that when you enter an invoice that is not through purchasing, then you can post a batch that is not balanced.
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Barbara

--- On Thu, 7/24/08, Michelle C. Grman <mcgrman@...> wrote:

From: Michelle C. Grman <mcgrman@...>
Subject: RE: [Vantage] Re: Balance Sheet out of Balance
To: vantage@yahoogroups.com
Date: Thursday, July 24, 2008, 5:32 PM






The latter.

____________ _________ _________ __

From: vantage@yahoogroups .com [mailto:vantage@yahoogroups .com] On Behalf
Of patrick.weaver
Sent: Thursday, July 24, 2008 12:32 PM
To: vantage@yahoogroups .com
Subject: [Vantage] Re: Balance Sheet out of Balance

Just a quick question - how do you know your balance sheet is out of
balance? Are you looking at a report that you have created? If so,
perhaps there is an account that is not structured into your report.

On the other hand, if you have run a general ledger and added up all
your ending balances and do not come to zero, then I agree, you are
out of balance!

In vantage@yahoogroups .com <mailto:vantage% 40yahoogroups. com> ,
"Michelle C. Grman" <mcgrman@... > wrote:

We are on Vantage 8.03.404A and our balance sheet is out of balance.
Has any experienced this? If so, how did you find the entry that
caused the issue?

Michelle C. Grman
Assistant Controller

[Non-text portions of this message have been removed]


















[Non-text portions of this message have been removed]
2
We are on Vantage 8.03.404A and our balance sheet is out of balance.
Has any experienced this? If so, how did you find the entry that caused
the issue?


Michelle C. Grman
Assistant Controller

KERUSSO
The Greek word means - To herald divine truth as a public crier; to
preach the gospel.

P.O. Box 32
Berryville, AR 72616
Phone: 870-423-6242 Ext. 267
Fax: 870-423-3568
Web Site: www.kerusso.com

"A well-stocked display is a well-shopped display."
Let us help you optimize your Kerusso inventory levels--and MAXIMIZE
your sales!

******************************************************************
CONFIDENTIALITY STATEMENT:
This message, from Kerusso Inc., contains information
which is privileged and confidential and is solely for the use of
the intended recipient. If you are not the intended recipient, be
aware that any review, disclosure, copying, distribution, or use
of the contents of this message is strictly prohibited. If you have
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at: 800-424-0943
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3
I printed out the Journal Listings and scanned thru to make sure all of the entry totals balanced. When I found them (they were all in the Purchase Journal) I made a one-sided JE to fix the inbalance.

Monty Montgomery
Controller
Allwire, Inc.

[Non-text portions of this message have been removed]
4
Just a quick question - how do you know your balance sheet is out of
balance? Are you looking at a report that you have created? If so,
perhaps there is an account that is not structured into your report.

On the other hand, if you have run a general ledger and added up all
your ending balances and do not come to zero, then I agree, you are
out of balance!


In vantage@yahoogroups.com, "Michelle C. Grman" <mcgrman@...> wrote:

We are on Vantage 8.03.404A and our balance sheet is out of balance.
Has any experienced this? If so, how did you find the entry that
caused the issue?

Michelle C. Grman
Assistant Controller
5
The latter.

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of patrick.weaver
Sent: Thursday, July 24, 2008 12:32 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Balance Sheet out of Balance



Just a quick question - how do you know your balance sheet is out of
balance? Are you looking at a report that you have created? If so,
perhaps there is an account that is not structured into your report.

On the other hand, if you have run a general ledger and added up all
your ending balances and do not come to zero, then I agree, you are
out of balance!

In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ,
"Michelle C. Grman" <mcgrman@...> wrote:

We are on Vantage 8.03.404A and our balance sheet is out of balance.
Has any experienced this? If so, how did you find the entry that
caused the issue?

Michelle C. Grman
Assistant Controller






[Non-text portions of this message have been removed]
6
We were out of balance once... it ended up being a packing slip that
posted incorrectly. Vantage posted to the COS but not the AR clearing
if I remember correctly. I had to run GL for each day looking for the
day that error occurred. Then I only had to track down a days worth of
info... but I don't know of any quick way. And we were on 6.0 or maybe
even earlier then I can't remember. But nothing happened on that
particular day to give us any indication that something might be wrong
later.



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Michelle C. Grman
Sent: Thursday, July 24, 2008 1:33 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Balance Sheet out of Balance



The latter.

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of patrick.weaver
Sent: Thursday, July 24, 2008 12:32 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Re: Balance Sheet out of Balance

Just a quick question - how do you know your balance sheet is out of
balance? Are you looking at a report that you have created? If so,
perhaps there is an account that is not structured into your report.

On the other hand, if you have run a general ledger and added up all
your ending balances and do not come to zero, then I agree, you are
out of balance!

In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ,
"Michelle C. Grman" <mcgrman@...> wrote:

We are on Vantage 8.03.404A and our balance sheet is out of balance.
Has any experienced this? If so, how did you find the entry that
caused the issue?

Michelle C. Grman
Assistant Controller

[Non-text portions of this message have been removed]


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address.



[Non-text portions of this message have been removed]
7
If you know the fiscal period where the unbalanced entry occured:

Run a complete journal listing report (instead of the general ledger)
for one day at a time, for each day in that fiscal period.
Use the bottom line summary information at the bottom comparing
debits and credits to narrow down the day.
That should get you down to seeing which day was off, and then use
the summary of credits and debits on each transaction to find the off-
balance entry.

Journal Listing reports off the same data the general ledger does,
but presents the transactional aspect. The summarization at the
bottom of the report is extremely useful for troubleshooting a number
of controller's issues.


On Jul 24, 2008, at 11:27 AM, Michelle C. Grman wrote:

> We are on Vantage 8.03.404A and our balance sheet is out of balance.
> Has any experienced this? If so, how did you find the entry that
> caused
> the issue?
>
>
> Michelle C. Grman
> Assistant Controller
>
> KERUSSO
> The Greek word means - To herald divine truth as a public crier; to
> preach the gospel.
>
> P.O. Box 32
> Berryville, AR 72616
> Phone: 870-423-6242 Ext. 267
> Fax: 870-423-3568
> Web Site: www.kerusso.com
>
> "A well-stocked display is a well-shopped display."
> Let us help you optimize your Kerusso inventory levels--and MAXIMIZE
> your sales!
>
> ******************************************************************
> CONFIDENTIALITY STATEMENT:
> This message, from Kerusso Inc., contains information
> which is privileged and confidential and is solely for the use of
> the intended recipient. If you are not the intended recipient, be
> aware that any review, disclosure, copying, distribution, or use
> of the contents of this message is strictly prohibited. If you have
> received this in error, please destroy it and notify us immediately
> at: 800-424-0943
> ******************************************************************
>
> [Non-text portions of this message have been removed]
>
>
>



[Non-text portions of this message have been removed]