AP Invoice Double Payment

Kinetic ERP
2

Yes! This happened to us in February. First time in 7 years in this job.

My (actual) notes on what we did are:

  1. Last month, some invoices were double-paid (due to a glitch), but no debit memo was generated to reflect the overage
  2. We did an “Adjustment” to one of the invoices that was double paid
    a. Amount was positive and equal to the original amount (i.e. half of the doubled amount)
    b. (Note to self: it’s literally just called Adjustment in the Kinetic menu. When you open the screen it does say “AP Adjustment Entry.”)
  3. This nullified the overpayment
  4. Of course we really did overpay, so next step was going to be to create a debit memo to reflect this (so that it can be applied to a future balance).

And this did make all the accountants happy.

Here is a BAQ I made to hunt down any duplicates:
ACC_DoubleChecks.baq (24.2 KB)

It can return some false positives in the rare event that you do have the same invoice twice on the same check. But it worked in a hurry.

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