Hi Kathy,
An 'Advance Billing Line' is different than an 'Unreceived Billing
Line'.
The "Invoice/Receipt" match only works with the 'Unreceived Billing'.
If you do an 'Advance Billing', than you would need to match a new
invoice to the receipt to clear it. This matching would subtract out
any advances paid.
We do not have any vendors we pay in full up-front, but we have many
that we pay partial with order and this is where we use Advance Billing.
From Vantage Help... Question: How do I choose between Advanced Billing
and Unreceived Billing in A/P Invoice Entry?
Vantage allows you to enter two different kinds of A/P Invoice without
requiring a receipt: Advanced Billing and Unreceived Billing.
You should enter Advanced Billing Invoices when you are making an
advanced payment on a shipment to be delivered later. Examples of this
are downpayments or deposits that will later be credited against the
final invoice.
You should enter Unreceived Billing Invoices when you are entering an
invoice for a shipment that is already in-transit, but which has not yet
been received. Instances of this will most likely occur when electronic
invoices are received before the material for which the invoice is
written. You must later match all Unreceived Billing Invoices against
receipts in A/P Invoice/Receipt Match.
HTH,
Sarah
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Kathy Hambleton
Sent: Friday, July 07, 2006 2:15 PM
To: Vantage Onelist (E-mail)
Subject: [Vantage] Advanced Billing
I Must be missing something....
We are on Ver 6.10.533
I am trying to use the Advanced Billing Line feature in A/P. A vendor
requires full payment with the order. After I set up my PO, I go into
Invoice Entry and enter an invoice in order to generate a payable check
for payment. I use the Advance Billing Line to attach the payment with
the PO. I then go into payment entry and print a check. So far so
good. A week later I receive the merchandise, the goods are received
in against the PO. Now I have an uninvoiced receiver. How do I match
the advanced payment with the receiver? When I go into Invoice/Receipt
Match for the vendor nothing is available, no prepayment invoice, no
receipt.
Kathy
Kathy Hambleton
Electron Energy Corporation
717-898-2294
717-898-0660 (fax)
[Non-text portions of this message have been removed]
Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
An 'Advance Billing Line' is different than an 'Unreceived Billing
Line'.
The "Invoice/Receipt" match only works with the 'Unreceived Billing'.
If you do an 'Advance Billing', than you would need to match a new
invoice to the receipt to clear it. This matching would subtract out
any advances paid.
We do not have any vendors we pay in full up-front, but we have many
that we pay partial with order and this is where we use Advance Billing.
From Vantage Help... Question: How do I choose between Advanced Billing
and Unreceived Billing in A/P Invoice Entry?
Vantage allows you to enter two different kinds of A/P Invoice without
requiring a receipt: Advanced Billing and Unreceived Billing.
You should enter Advanced Billing Invoices when you are making an
advanced payment on a shipment to be delivered later. Examples of this
are downpayments or deposits that will later be credited against the
final invoice.
You should enter Unreceived Billing Invoices when you are entering an
invoice for a shipment that is already in-transit, but which has not yet
been received. Instances of this will most likely occur when electronic
invoices are received before the material for which the invoice is
written. You must later match all Unreceived Billing Invoices against
receipts in A/P Invoice/Receipt Match.
HTH,
Sarah
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Kathy Hambleton
Sent: Friday, July 07, 2006 2:15 PM
To: Vantage Onelist (E-mail)
Subject: [Vantage] Advanced Billing
I Must be missing something....
We are on Ver 6.10.533
I am trying to use the Advanced Billing Line feature in A/P. A vendor
requires full payment with the order. After I set up my PO, I go into
Invoice Entry and enter an invoice in order to generate a payable check
for payment. I use the Advance Billing Line to attach the payment with
the PO. I then go into payment entry and print a check. So far so
good. A week later I receive the merchandise, the goods are received
in against the PO. Now I have an uninvoiced receiver. How do I match
the advanced payment with the receiver? When I go into Invoice/Receipt
Match for the vendor nothing is available, no prepayment invoice, no
receipt.
Kathy
Kathy Hambleton
Electron Energy Corporation
717-898-2294
717-898-0660 (fax)
[Non-text portions of this message have been removed]
Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links