> And what I'm telling you is we do not use the Vantage standard reports for
> this, including the Sales Gross Margin Report, we have our own reports we
> run in access.
>
>
> To unsubscribe from this group, send an email to:
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>
>
>
We are having a problem with accruing costs to a Sales Order under the following circumstances:
Occasionally, after we have completed a Job, shipped a Line Item on a Sales order, and invoiced the Customer, the item is returned for additional work, usually of a minor nature. We do not want to bill the Customer for the additional work, but we do want to accrue these additional charges on the Sales Order.
We have tried several scenarios but nothing seems to work. Is anyone else doing this, and if so, how are you handling it?
Thanks.
Jerry Brunner
Quala-Die, Inc.
1250 Brusselles Street
St. Marys, PA 15857
814.781.6280
[Non-text portions of this message have been removed]
We have the same situation at times, and we have different methods of
handling this.
(1) If the part is returned for rework immediately, before the job is
closed, we re-open the original job# and add a rework operation onto it and
capture our costs there. When the rework is finished, we re-complete the job
and re-print the original packing slip with a comment of why we are
resending this.
(2) If the part is returned after the job has been closed, we reopen the
sales order and add another line item to it for the rework. We mark this
line as Rework and leave it with a $0 value. We then link this line item to
a job #, using the original Job# with an R at the end. The rework costs are
then captured under this job 'R' number and are linked to the original sales
order, under a different line item. We then ship the part and let the
system invoice the customer for $0. We have special reports that we run
that group the job#'s so that it shows us totals for the job, including any
R#'s.
I know some people have better procedures where they open an RMA and
everything, but we don't do any of that here.
HTH,
Sarah
---------------------------------
We are having a problem with accruing costs to a Sales Order under the
following circumstances:
Occasionally, after we have completed a Job, shipped a Line Item on a Sales
order, and invoiced the Customer, the item is returned for additional work,
usually of a minor nature. We do not want to bill the Customer for the
additional work, but we do want to accrue these additional charges on the
Sales Order.
We have tried several scenarios but nothing seems to work. Is anyone else
doing this, and if so, how are you handling it?
Thanks.
Jerry Brunner
Quala-Die, Inc.
1250 Brusselles Street
St. Marys, PA 15857
814.781.6280
[Non-text portions of this message have been removed]
Sarah, Could you please send me a copy of the report you speak of, that
sounds very usefull. Also, In your No.2 example when you invoice at $0
dollars I realize the costs flow through to the job but do they flow to the
Sales Gross Margin and update the percentage?
Thanks,
Rick
Quala-Die, Inc.
----- Original Message -----
From: <sarah.vareschi@...>
To: <vantage@yahoogroups.com>
Sent: Wednesday, February 14, 2001 11:00 AM
Subject: RE: [Vantage] Accruing Costs
> We have the same situation at times, and we have different methods of
> handling this.
>
> (1) If the part is returned for rework immediately, before the job is
> closed, we re-open the original job# and add a rework operation onto it
and
> capture our costs there. When the rework is finished, we re-complete the
job
> and re-print the original packing slip with a comment of why we are
> resending this.
>
> (2) If the part is returned after the job has been closed, we reopen the
> sales order and add another line item to it for the rework. We mark this
> line as Rework and leave it with a $0 value. We then link this line item
to
> a job #, using the original Job# with an R at the end. The rework costs
are
> then captured under this job 'R' number and are linked to the original
sales
> order, under a different line item. We then ship the part and let the
> system invoice the customer for $0. We have special reports that we run
> that group the job#'s so that it shows us totals for the job, including
any
> R#'s.
>
The report I use is in Access, not Report Builder or Crystal, and it uses a
lot of queries and inputs that are very company specific, so it is not
something that I can forward to you. I would imagine you could create
something similar in report builder relatively easily, though, if you are
familiar with it.
In regards to your question "In your No.2 example when you invoice at $0
dollars I realize the costs flow through to the job but do they flow to the
Sales Gross Margin and update the percentage?" I don't think we are on the
same track. In that example, the costs flow through to the R job, not the
original job. That is the reason we have the report mentioned, so we can
look at the totals and the percentage on that report, they would not be on
the Vantage standard reports.
---------------------------------
Sarah, Could you please send me a copy of the report you speak of, that
sounds very usefull. Also, In your No.2 example when you invoice at $0
dollars I realize the costs flow through to the job but do they flow to the
Sales Gross Margin and update the percentage?
Good Morning Sarah,
What I am trying to ask is how do you get the costs from your Job to flow
to your Sales Gross Margin Report if you Invoice at $0 dollars? (All we seem
to get is a "?")
Thanks.
Rick.
----- Original Message -----
From: <sarah.vareschi@...>
To: <vantage@yahoogroups.com>
Sent: Thursday, February 15, 2001 4:28 PM
Subject: RE: [Vantage] Accruing Costs
I don't think we are on the
> same track. In that example, the costs flow through to the R job, not the
> original job. That is the reason we have the report mentioned, so we can
> look at the totals and the percentage on that report, they would not be on
> the Vantage standard reports.
>
>
>
And what I'm telling you is we do not use the Vantage standard reports for
this, including the Sales Gross Margin Report, we have our own reports we
run in access.