Accrued Accounts Payable

system · February 5, 2004, 2:01pm

We post those AP invoices in February but give them the actual invoice date.
Your AP register will tie to the GL if you run the AP Aging by Fiscal
Period.

There can be issues with purchase adjustments on the Received But Not
Invoiced report, too. For example, there have been times that AP has posted
an invoice on the report back into the previous period in error. If there is
a purchase adjustment, the amount of the adjustment will post on the entry
date, which is in the next period. The result is that your Received but Not
invoiced report will be out of balance with the GL by the amount of the
purchase adjustment. Of course, this is an issue only because an error was
made during processing.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 6:09 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Truly, these work arounds are okay...........but goofy. So how to you
date January 28-31 invoices that arrive in February?

Do you give them February dates?

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 8:20 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah ours ties every month as well... I just stay until everyone else is
out
of Vantage the last day of the month and run a couple of reports that have
this neat little timing issue... Received not invoiced - Stock Status -
Backlog - Open DMR List - Inspection Pending - I think that is about it
I would think that if you printed the report at the right time one month
made the adjustment for that month end then printed it the right time
going
forward it should be accurate... at least that is what worked for us..
ours
wasn't tying at first....
Stephanie

-----Original Message-----
From: Karen Brodniak [mailto:karen.brodniak@...]
Sent: Wednesday, February 04, 2004 5:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Ours ties out every month. The trick is to run the "Received But Not
Invoiced Report" on the last day of the month after all items are
received.
The reason for the timing issue is that once an invoice that is on the
Received report is pulled over and posted, it disappears off the report,
no
matter what "as of" date you set the report for. After the month end, AP
is
not allowed to post an item on the report back into the previous period.
If
an invoice on the report is posted back into the previous month, you must
manually remove that invoice from the report to keep it in balance.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: rmrindler [mailto:rrindler@...]
Sent: Wednesday, February 04, 2004 12:51 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Accrued Accounts Payable

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
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system · February 3, 2004, 2:40pm

So tell me, there must be a secret to getting the "received but not
invoiced" report to balance to the accrued accounts payable account in
the general ledger at the end of every month. Please don't tell me it's
a "timing thing"! Any helpful hints will be greatly appreciated.

[Non-text portions of this message have been removed]

system · February 3, 2004, 2:44pm

I hate to say it, but it is timing.

-----Original Message-----
From: Judith Wayne [mailto:wayne@...]
Sent: Tuesday, February 03, 2004 2:40 PM
To: VANTAGE@...
Subject: [Vantage] Accrued Accounts Payable

So tell me, there must be a secret to getting the "received but not
invoiced" report to balance to the accrued accounts payable account in
the general ledger at the end of every month. Please don't tell me it's
a "timing thing"! Any helpful hints will be greatly appreciated.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

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[Non-text portions of this message have been removed]

system · February 3, 2004, 3:23pm

welllllll.............to balance when you've missed the timing
thing..........is hard work, but possible..........

It is important to note that Vantage use a SYSTEM DATE (major DUH to the
extreme!!!!!!) rather than going by invoice date,
G/L group date, etc.

So, understanding that, run the Inventory/WIP report the subsequent period
(ie February when reconciling January) for the dates following month
end...........Look for ADJ-PUR transactions to identify which invoices had
miscellaneous charges for the prior month. Alternatively, if you comb
through Invoice Edit lists for January invoices entered in February, it will
net you the same sort of info.

For example, my A/P clearing account number is (G/L #2899) which should
reflect the total $ received, but not invoiced per that report you
mentioned. So I run that report after I've entered and posted my January
invoices dated with January dates with merchandise received in January,
entered and posted in a JANUARY GROUP, today. I will scour the Invoice edit
list for miscellaneous freight charges etc. (added to the line) because they
are Posted IN FEBRUARY! SO naturally, that throws off the balance for
February. I enter a reversing entry and away I balance.

Confusing huh! It's been a pet peeve of mine for years. People run to
take cover around here when I mention CLEARING ACCOUNT. Please e-mail me
privately if you want more info. Like my phone # to call me...........

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Cheryl Rigsbee [mailto:Cherylr@...]
Sent: Tuesday, February 03, 2004 2:44 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Accrued Accounts Payable

I hate to say it, but it is timing.

-----Original Message-----
From: Judith Wayne [mailto:wayne@...]
Sent: Tuesday, February 03, 2004 2:40 PM
To: VANTAGE@...
Subject: [Vantage] Accrued Accounts Payable

So tell me, there must be a secret to getting the "received but not
invoiced" report to balance to the accrued accounts payable account in
the general ledger at the end of every month. Please don't tell me it's
a "timing thing"! Any helpful hints will be greatly appreciated.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

_____

Yahoo! Groups Links

* To visit your group on the web, go to:
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* To unsubscribe from this group, send an email to:
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<mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Links

To visit your group on the web, go to:
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Your use of Yahoo! Groups is subject to:
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[Non-text portions of this message have been removed]

system · February 3, 2004, 4:07pm

Deb,

I agree the date thing can be confusing but one option you may want to look
at is to either 1) add the miscellaneous charges on the header instead of on
the receipt billing line or 2) add a second line for the freight charges. We
add the freight charges by updating the header it therefore doesn't hit the
po clearing account as we call it. Just a suggestion. Adding the second line
will do the same thing but you then have to code it to the correct account
as opposed to the default expense account.

Jim

> -----Original Message-----
> From: Wilmoth, Deb [mailto:Deb@...]
> Sent: Tuesday, February 03, 2004 2:23 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH to the
> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the
> subsequent period
> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which invoices had
> miscellaneous charges for the prior month. Alternatively, if you comb
> through Invoice Edit lists for January invoices entered in
> February, it will
> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which should
> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my January
> invoices dated with January dates with merchandise received in January,
> entered and posted in a JANUARY GROUP, today. I will scour the
> Invoice edit
> list for miscellaneous freight charges etc. (added to the line)
> because they
> are Posted IN FEBRUARY! SO naturally, that throws off the balance for
> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People run to
> take cover around here when I mention CLEARING ACCOUNT. Please e-mail me
> privately if you want more info. Like my phone # to call me...........
>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account in
> the general ledger at the end of every month. Please don't tell me it's
> a "timing thing"! Any helpful hints will be greatly appreciated.

system · February 3, 2004, 4:27pm

Thanks for the suggestions...........had ruled out the header because it
doesn't go to the correct G/L account.
Could add an additional line to the invoice just for freight though........

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Jim Frice [mailto:Jim.Frice@...]
Sent: Tuesday, February 03, 2004 4:08 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Accrued Accounts Payable

Deb,

I agree the date thing can be confusing but one option you may want to look
at is to either 1) add the miscellaneous charges on the header instead of on
the receipt billing line or 2) add a second line for the freight charges. We
add the freight charges by updating the header it therefore doesn't hit the
po clearing account as we call it. Just a suggestion. Adding the second line
will do the same thing but you then have to code it to the correct account
as opposed to the default expense account.

Jim

> -----Original Message-----
> From: Wilmoth, Deb [mailto:Deb@...]
> Sent: Tuesday, February 03, 2004 2:23 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH to the
> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the
> subsequent period
> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which invoices had
> miscellaneous charges for the prior month. Alternatively, if you comb
> through Invoice Edit lists for January invoices entered in
> February, it will
> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which should
> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my January
> invoices dated with January dates with merchandise received in January,
> entered and posted in a JANUARY GROUP, today. I will scour the
> Invoice edit
> list for miscellaneous freight charges etc. (added to the line)
> because they
> are Posted IN FEBRUARY! SO naturally, that throws off the balance for
> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People run to
> take cover around here when I mention CLEARING ACCOUNT. Please e-mail me
> privately if you want more info. Like my phone # to call me...........
>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account in
> the general ledger at the end of every month. Please don't tell me it's
> a "timing thing"! Any helpful hints will be greatly appreciated.

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Links

To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com

Your use of Yahoo! Groups is subject to:
http://docs.yahoo.com/info/terms/

[Non-text portions of this message have been removed]

system · February 3, 2004, 4:40pm

The catch for us.....back here on version 5.0, is that those additional
lines (added as you suggested) will NOT follow to the job and thus won't be
reflected on the production detail report. GRRRRR :(

So folks are still going to need to run for cover around here unless Epicor
changes its programming to something with more accounting logic. Your idea
will work on shop supplies, etc.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Jim Frice [mailto:Jim.Frice@...]
Sent: Tuesday, February 03, 2004 4:08 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Accrued Accounts Payable

Deb,

I agree the date thing can be confusing but one option you may want to look
at is to either 1) add the miscellaneous charges on the header instead of on
the receipt billing line or 2) add a second line for the freight charges. We
add the freight charges by updating the header it therefore doesn't hit the
po clearing account as we call it. Just a suggestion. Adding the second line
will do the same thing but you then have to code it to the correct account
as opposed to the default expense account.

Jim

> -----Original Message-----
> From: Wilmoth, Deb [mailto:Deb@...]
> Sent: Tuesday, February 03, 2004 2:23 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH to the
> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the
> subsequent period
> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which invoices had
> miscellaneous charges for the prior month. Alternatively, if you comb
> through Invoice Edit lists for January invoices entered in
> February, it will
> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which should
> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my January
> invoices dated with January dates with merchandise received in January,
> entered and posted in a JANUARY GROUP, today. I will scour the
> Invoice edit
> list for miscellaneous freight charges etc. (added to the line)
> because they
> are Posted IN FEBRUARY! SO naturally, that throws off the balance for
> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People run to
> take cover around here when I mention CLEARING ACCOUNT. Please e-mail me
> privately if you want more info. Like my phone # to call me...........
>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account in
> the general ledger at the end of every month. Please don't tell me it's
> a "timing thing"! Any helpful hints will be greatly appreciated.

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Links

To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

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vantage-unsubscribe@yahoogroups.com

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[Non-text portions of this message have been removed]

system · February 3, 2004, 5:08pm

We set up miscellaneous charges for freight, prep and so on that are related
to the correct g/l accounts we want these to hit. We track freight and prep
charges by our three divisions and therefore have set up miscellaneous
charges for each one of these. Might help. Still won't help for those costs
you desire to have on the job side though.

Jim

> -----Original Message-----
> From: Wilmoth, Deb [mailto:Deb@...]
> Sent: Tuesday, February 03, 2004 3:27 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> Thanks for the suggestions...........had ruled out the header because it
> doesn't go to the correct G/L account.
> Could add an additional line to the invoice just for freight
> though........
>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Jim Frice [mailto:Jim.Frice@...]
> Sent: Tuesday, February 03, 2004 4:08 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> Deb,
>
> I agree the date thing can be confusing but one option you may
> want to look
> at is to either 1) add the miscellaneous charges on the header
> instead of on
> the receipt billing line or 2) add a second line for the freight
> charges. We
> add the freight charges by updating the header it therefore
> doesn't hit the
> po clearing account as we call it. Just a suggestion. Adding the
> second line
> will do the same thing but you then have to code it to the correct account
> as opposed to the default expense account.
>
> Jim
>
> > -----Original Message-----
> > From: Wilmoth, Deb [mailto:Deb@...]
> > Sent: Tuesday, February 03, 2004 2:23 PM
> > To: 'vantage@yahoogroups.com'
> > Subject: RE: [Vantage] Accrued Accounts Payable
> >
> >
> > welllllll.............to balance when you've missed the timing
> > thing..........is hard work, but possible..........
> >
> > It is important to note that Vantage use a SYSTEM DATE (major DUH to the
> > extreme!!!!!!) rather than going by invoice date,
> > G/L group date, etc.
> >
> > So, understanding that, run the Inventory/WIP report the
> > subsequent period
> > (ie February when reconciling January) for the dates following month
> > end...........Look for ADJ-PUR transactions to identify which
> invoices had
> > miscellaneous charges for the prior month. Alternatively, if you comb
> > through Invoice Edit lists for January invoices entered in
> > February, it will
> > net you the same sort of info.
> >
> > For example, my A/P clearing account number is (G/L #2899) which should
> > reflect the total $ received, but not invoiced per that report you
> > mentioned. So I run that report after I've entered and posted
> my January
> > invoices dated with January dates with merchandise received in January,
> > entered and posted in a JANUARY GROUP, today. I will scour the
> > Invoice edit
> > list for miscellaneous freight charges etc. (added to the line)
> > because they
> > are Posted IN FEBRUARY! SO naturally, that throws off the balance for
> > February. I enter a reversing entry and away I balance.
> >
> > Confusing huh! It's been a pet peeve of mine for years. People run to
> > take cover around here when I mention CLEARING ACCOUNT. Please
> e-mail me
> > privately if you want more info. Like my phone # to call me...........
> >
> > Deb Wilmoth
> > Controller
> > Reeder & Kline Machine Company, Inc.
> > Vantage 5.0

system · February 4, 2004, 5:08pm

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

system · February 4, 2004, 5:58pm

Ours ties out every month. The trick is to run the "Received But Not
Invoiced Report" on the last day of the month after all items are received.
The reason for the timing issue is that once an invoice that is on the
Received report is pulled over and posted, it disappears off the report, no
matter what "as of" date you set the report for. After the month end, AP is
not allowed to post an item on the report back into the previous period. If
an invoice on the report is posted back into the previous month, you must
manually remove that invoice from the report to keep it in balance.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: rmrindler [mailto:rrindler@...]
Sent: Wednesday, February 04, 2004 12:51 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Accrued Accounts Payable

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

----------------------------------------------------------------------------
--
Yahoo! Groups Links

a.. To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

b.. To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

system · February 5, 2004, 8:20am

Yeah ours ties every month as well... I just stay until everyone else is out of Vantage the last day of the month and run a couple of reports that have this neat little timing issue... Received not invoiced - Stock Status - Backlog - Open DMR List - Inspection Pending - I think that is about it
I would think that if you printed the report at the right time one month made the adjustment for that month end then printed it the right time going forward it should be accurate... at least that is what worked for us.. ours wasn't tying at first....
Stephanie

-----Original Message-----
From: Karen Brodniak [mailto:karen.brodniak@...]
Sent: Wednesday, February 04, 2004 5:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Ours ties out every month. The trick is to run the "Received But Not
Invoiced Report" on the last day of the month after all items are received.
The reason for the timing issue is that once an invoice that is on the
Received report is pulled over and posted, it disappears off the report, no
matter what "as of" date you set the report for. After the month end, AP is
not allowed to post an item on the report back into the previous period. If
an invoice on the report is posted back into the previous month, you must
manually remove that invoice from the report to keep it in balance.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: rmrindler [mailto:rrindler@...]
Sent: Wednesday, February 04, 2004 12:51 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Accrued Accounts Payable

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

----------------------------------------------------------------------------
--
Yahoo! Groups Links

a.. To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

b.. To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Sponsor

ADVERTISEMENT
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[Non-text portions of this message have been removed]

system · February 5, 2004, 9:09am

Truly, these work arounds are okay...........but goofy. So how to you
date January 28-31 invoices that arrive in February?

Do you give them February dates?

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 8:20 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah ours ties every month as well... I just stay until everyone else is out
of Vantage the last day of the month and run a couple of reports that have
this neat little timing issue... Received not invoiced - Stock Status -
Backlog - Open DMR List - Inspection Pending - I think that is about it
I would think that if you printed the report at the right time one month
made the adjustment for that month end then printed it the right time going
forward it should be accurate... at least that is what worked for us.. ours
wasn't tying at first....
Stephanie

-----Original Message-----
From: Karen Brodniak [mailto:karen.brodniak@...]
Sent: Wednesday, February 04, 2004 5:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Ours ties out every month. The trick is to run the "Received But Not
Invoiced Report" on the last day of the month after all items are received.
The reason for the timing issue is that once an invoice that is on the
Received report is pulled over and posted, it disappears off the report, no
matter what "as of" date you set the report for. After the month end, AP is
not allowed to post an item on the report back into the previous period. If
an invoice on the report is posted back into the previous month, you must
manually remove that invoice from the report to keep it in balance.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: rmrindler [mailto:rrindler@...]
Sent: Wednesday, February 04, 2004 12:51 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Accrued Accounts Payable

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

----------------------------------------------------------------------------
--
Yahoo! Groups Links

a.. To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

b.. To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Sponsor

ADVERTISEMENT

<http://rd.yahoo.com/SIG=12cl0914d/M=268585.4464812.5643763.1261774/D=egroup
web/S=1705007183:HM/EXP=1076021919/A=1950450/R=0/*http://ashnin.com/clk/mury
utaitakenattogyo?YH=4464812&yhad=1950450> click here

<http://us.adserver.yahoo.com/l?M=268585.4464812.5643763.1261774/D=egroupmai
l/S=:HM/A=1950450/rand=172907688>

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Yahoo! Groups Links

* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

* To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com
<mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links

[Non-text portions of this message have been removed]

system · February 5, 2004, 9:41am

Yeah. The expenses are already there once capture has been posted in the correct month. We TRY not to do anything in a prior month exept JE once the date has past. I won't back date anything.
Stephanie

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 9:09 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Truly, these work arounds are okay...........but goofy. So how to you
date January 28-31 invoices that arrive in February?

Do you give them February dates?

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 8:20 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah ours ties every month as well... I just stay until everyone else is out
of Vantage the last day of the month and run a couple of reports that have
this neat little timing issue... Received not invoiced - Stock Status -
Backlog - Open DMR List - Inspection Pending - I think that is about it
I would think that if you printed the report at the right time one month
made the adjustment for that month end then printed it the right time going
forward it should be accurate... at least that is what worked for us.. ours
wasn't tying at first....
Stephanie

-----Original Message-----
From: Karen Brodniak [mailto:karen.brodniak@...]
Sent: Wednesday, February 04, 2004 5:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Ours ties out every month. The trick is to run the "Received But Not
Invoiced Report" on the last day of the month after all items are received.
The reason for the timing issue is that once an invoice that is on the
Received report is pulled over and posted, it disappears off the report, no
matter what "as of" date you set the report for. After the month end, AP is
not allowed to post an item on the report back into the previous period. If
an invoice on the report is posted back into the previous month, you must
manually remove that invoice from the report to keep it in balance.

Karen Brodniak
Accounting Manager
425-742-7011 X44
Fax 425-353-8945
karen.brodniak@...
-----Original Message-----
From: rmrindler [mailto:rrindler@...]
Sent: Wednesday, February 04, 2004 12:51 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Accrued Accounts Payable

We have been on Vantage for a couple years, and we have not had the
Received but not Invoiced Report tie out to the AP Clearing Account
once. We tried asking Epicor how to reconcile this account, and
their answer to us was that it was almost impossible to reconcile
because of a "timing issue."

Ryan Rindler
Network Admin.
Norwood Tool Company

> welllllll.............to balance when you've missed the timing
> thing..........is hard work, but possible..........
>
> It is important to note that Vantage use a SYSTEM DATE (major DUH

to the

> extreme!!!!!!) rather than going by invoice date,
> G/L group date, etc.
>
> So, understanding that, run the Inventory/WIP report the

subsequent period

> (ie February when reconciling January) for the dates following month
> end...........Look for ADJ-PUR transactions to identify which

invoices had

> miscellaneous charges for the prior month. Alternatively, if you

comb

> through Invoice Edit lists for January invoices entered in

February, it will

> net you the same sort of info.
>
> For example, my A/P clearing account number is (G/L #2899) which

should

> reflect the total $ received, but not invoiced per that report you
> mentioned. So I run that report after I've entered and posted my

January

> invoices dated with January dates with merchandise received in

January,

> entered and posted in a JANUARY GROUP, today. I will scour the

Invoice edit

> list for miscellaneous freight charges etc. (added to the line)

because they

> are Posted IN FEBRUARY! SO naturally, that throws off the balance

for

> February. I enter a reversing entry and away I balance.
>
> Confusing huh! It's been a pet peeve of mine for years. People

run to

> take cover around here when I mention CLEARING ACCOUNT. Please e-

mail me

> privately if you want more info. Like my phone # to call

me...........

>
> Deb Wilmoth
> Controller
> Reeder & Kline Machine Company, Inc.
> Vantage 5.0
>
>
> -----Original Message-----
> From: Cheryl Rigsbee [mailto:Cherylr@u...]
> Sent: Tuesday, February 03, 2004 2:44 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Accrued Accounts Payable
>
>
> I hate to say it, but it is timing.
>
>
>
> -----Original Message-----
> From: Judith Wayne [mailto:wayne@d...]
> Sent: Tuesday, February 03, 2004 2:40 PM
> To: VANTAGE@Y...
> Subject: [Vantage] Accrued Accounts Payable
>
>
> So tell me, there must be a secret to getting the "received but not
> invoiced" report to balance to the accrued accounts payable account

in

> the general ledger at the end of every month. Please don't tell me

it's

> a "timing thing"! Any helpful hints will be greatly appreciated.
>
>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

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[Non-text portions of this message have been removed]

system · February 5, 2004, 10:00am

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 9:41 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah. The expenses are already there once capture has been posted in the
correct month. We TRY not to do anything in a prior month exept JE once the
date has past. I won't back date anything.
Stephanie

[Non-text portions of this message have been removed]

system · February 5, 2004, 10:23am

Well my son is sick and in the hospital a bit and it has already happened ... but I guess we get by those times. Our due dates for our payables invoices are from the date they are received not the date on the invoice so it doesn't mess with the due dates and yes we are a job shop - freight or extra charges go in the following month if they aren't known when the po is created otherwise it is on the po and is posted along with the receiver... we have our own trucks so most of our wip freight is an internal cost.
Vantage does have a lot to be desired as far as the accounting functions go... but we came from a program that had even more to be desired so I guess we make due with it.... I don't imagine any program does everything we would need!! But it would be nice.
Stephanie

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 9:41 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah. The expenses are already there once capture has been posted in the
correct month. We TRY not to do anything in a prior month exept JE once the
date has past. I won't back date anything.
Stephanie

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

_____

Yahoo! Groups Links

* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

* To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com <mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service <http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

system · February 5, 2004, 10:30am

I have to jump in here and add my .02 worth. I agree completely with Deb on
this one. Sure, there are work arounds, but the point is we should not have
to give Feb dates to Jan invoices or stay late to run reports or any others.
This is one of those simple fixes that do not get done just because there
are not enough of us to squeak loud enough to get heard. (i.e. no Crystal
payroll checks) Why any system (especially one as sophisticated as Vantage)
would use the system date to post part of some transactions to your GL is
incomprehensible. Even Quickbooks or Peachtree knows better. "Timing issues"
is a joke of an excuse.

Jerry Boyle
Sipco Molding Technologies
Meadville, PA. 16335
p 814.724.2243 x53
f 814.724.2244
vantage 5.20.323

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

system · February 5, 2004, 10:34am

Stephanie,

I have nothing to say about Accrued A/P but I wanted to say - I hope
everything is well with your son.

Have a Nice Day,

Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160

www.vamcointernational.com

_____

From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 10:24 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Well my son is sick and in the hospital a bit and it has already happened
... but I guess we get by those times. Our due dates for our payables
invoices are from the date they are received not the date on the invoice so
it doesn't mess with the due dates and yes we are a job shop - freight or
extra charges go in the following month if they aren't known when the po is
created otherwise it is on the po and is posted along with the receiver...
we have our own trucks so most of our wip freight is an internal cost.
Vantage does have a lot to be desired as far as the accounting functions
go... but we came from a program that had even more to be desired so I guess
we make due with it.... I don't imagine any program does everything we would
need!! But it would be nice.
Stephanie

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 9:41 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah. The expenses are already there once capture has been posted in the
correct month. We TRY not to do anything in a prior month exept JE once the
date has past. I won't back date anything.
Stephanie

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

_____

Yahoo! Groups Links

* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

* To unsubscribe from this group, send an email to:
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<mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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taitakenattogyo?YH=4464812&yhad=1950448> click here

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system · February 5, 2004, 10:34am

Well I would definatly be happy if they would go away!!!!

-----Original Message-----
From: Jerry Boyle [mailto:jboyle@...]
Sent: Thursday, February 05, 2004 10:28 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

I have to jump in here and add my .02 worth. I agree completely with Deb on
this one. Sure, there are work arounds, but the point is we should not have
to give Feb dates to Jan invoices or stay late to run reports or any others.
This is one of those simple fixes that do not get done just because there
are not enough of us to squeak loud enough to get heard. (i.e. no Crystal
payroll checks) Why any system (especially one as sophisticated as Vantage)
would use the system date to post part of some transactions to your GL is
incomprehensible. Even Quickbooks or Peachtree knows better. "Timing issues"
is a joke of an excuse.

Jerry Boyle
Sipco Molding Technologies
Meadville, PA. 16335
p 814.724.2243 x53
f 814.724.2244
vantage 5.20.323

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links

Yahoo! Groups Sponsor

ADVERTISEMENT
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<http://us.adserver.yahoo.com/l?M=267637.4116732.5333197.1261774/D=egroupweb/S=:HM/A=1945638/rand=162725116>

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* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

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vantage-unsubscribe@yahoogroups.com <mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

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[Non-text portions of this message have been removed]

system · February 5, 2004, 10:48am

Why, Thank you that is very kind.... He is really pretty Great for a sick baby. He just has a few problems that aren't majorly serious but serious enough to keep us at the children's hospital and doctors Allot!!! We go and we realize how good we really have it after we see what other children have to deal with!
Stephanie

-----Original Message-----
From: Dina M. Hieber [mailto:dhieber@...]
Sent: Thursday, February 05, 2004 10:31 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Stephanie,

I have nothing to say about Accrued A/P but I wanted to say - I hope
everything is well with your son.

Have a Nice Day,

Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160

www.vamcointernational.com

_____

From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 10:24 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Well my son is sick and in the hospital a bit and it has already happened
... but I guess we get by those times. Our due dates for our payables
invoices are from the date they are received not the date on the invoice so
it doesn't mess with the due dates and yes we are a job shop - freight or
extra charges go in the following month if they aren't known when the po is
created otherwise it is on the po and is posted along with the receiver...
we have our own trucks so most of our wip freight is an internal cost.
Vantage does have a lot to be desired as far as the accounting functions
go... but we came from a program that had even more to be desired so I guess
we make due with it.... I don't imagine any program does everything we would
need!! But it would be nice.
Stephanie

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are you a
job shop? If so, how do you handle the extra work of getting those costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting related,
accounting based, does NOT comply with GAAP, and causes us to either waste a
lot of time reconciling or use clumsy workarounds like suggested. STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate, with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program. Everything
that is a balance sheet account needs to be tied back to the subledger type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie, and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 9:41 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah. The expenses are already there once capture has been posted in the
correct month. We TRY not to do anything in a prior month exept JE once the
date has past. I won't back date anything.
Stephanie

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system · February 5, 2004, 12:01pm

Stephanie-

How your son is doing better. When I first read your e-mail, I thought
that was a line you gave to vendors calling for payment because you had
delayed their payment via your change in the invoice date!

While on the subject of Accrued A/P, I too, can't recall the last time I
got the reports to balance. Usually its off by a couple thousand of
dollars that I charge to Material Variance as I don't know where it
belongs; however, this month, I am trying to resolve a $48k difference!!
I HOPE its related to material being received in the wrong period as we
have a new receiver on the dock that was NOT trained on how to PROPERLY
use Vantage!

I feel a lot better in that I'm not the ONLY one having this problems
tying out this account at month-end! I agree with Deb, Epicor needs to
revisit this issue and make Vantage more "accountant-friendly".

Thanks!

Rick Ludwig

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 10:48 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Why, Thank you that is very kind.... He is really pretty Great for a
sick baby. He just has a few problems that aren't majorly serious but
serious enough to keep us at the children's hospital and doctors
Allot!!! We go and we realize how good we really have it after we see
what other children have to deal with!
Stephanie

-----Original Message-----
From: Dina M. Hieber [mailto:dhieber@...]
Sent: Thursday, February 05, 2004 10:31 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Stephanie,

I have nothing to say about Accrued A/P but I wanted to say - I hope
everything is well with your son.

Have a Nice Day,

Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160

www.vamcointernational.com

_____

From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 10:24 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Well my son is sick and in the hospital a bit and it has already
happened
... but I guess we get by those times. Our due dates for our payables
invoices are from the date they are received not the date on the invoice
so
it doesn't mess with the due dates and yes we are a job shop - freight
or
extra charges go in the following month if they aren't known when the po
is
created otherwise it is on the po and is posted along with the
receiver...
we have our own trucks so most of our wip freight is an internal cost.
Vantage does have a lot to be desired as far as the accounting functions
go... but we came from a program that had even more to be desired so I
guess
we make due with it.... I don't imagine any program does everything we
would
need!! But it would be nice.
Stephanie

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Thursday, February 05, 2004 10:00 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Re: Accrued Accounts Payable

But doesn't giving February dates to a bunch of January A/P invoices
mess
with their due dates? Do you just journal entry the freight and other
charges attached to the January invoices that arrive in February? Are
you a
job shop? If so, how do you handle the extra work of getting those
costs to
the job in the proper period?

My frustration is that the programming of Vantage is NOT accounting
related,
accounting based, does NOT comply with GAAP, and causes us to either
waste a
lot of time reconciling or use clumsy workarounds like suggested.
STUPID TO
THE EXTREME. Computers are to make bookkeeping easier, more accurate,
with
less manual work and calculations prone to human errors.

It's been a long standing frustration. This programming timing issue &
problem is one of the weaker links in the accounting program.
Everything
that is a balance sheet account needs to be tied back to the subledger
type
reports. Those timing differences are for beans, NOT the bean counters!
Heaven help you (& your company) if there is an emergency, Stephanie,
and
one month end you CAN'T stay after everyone else?

I do the exact same thing you do on running those timing reports at
month
end..............I understand all too well what you are saying.

Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0

-----Original Message-----
From: Geary, Stephanie [mailto:sgeary@...]
Sent: Thursday, February 05, 2004 9:41 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Re: Accrued Accounts Payable

Yeah. The expenses are already there once capture has been posted in the
correct month. We TRY not to do anything in a prior month exept JE once
the
date has past. I won't back date anything.
Stephanie

[Non-text portions of this message have been removed]

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Topic		Replies	Views
Reconciling the A/P Clearing Account Yahoo Archive	14	2958	August 29, 2001
Received but not Invoiced Yahoo Archive	10	3108	December 5, 2003
Improved method for reconciling accounts Yahoo Archive	5	676	November 7, 2005
Accounts Payable - Received but not Invoiced report Yahoo Archive	7	2642	May 7, 2008
Accounts Payable Clearing Yahoo Archive	2	1271	July 17, 2002

Accrued Accounts Payable

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