Accounting

Yahoo Archive
1
Nora,

Thanks. I'm in 4.0 and that is correct. When you enter the group, you also enter the period there which is your default g/l period for every invoice that is entered but at the invoice header you are able to change the g/l period to a different one. You can verify
which period that invoice is going to post to on group edit list. On the right hand side is states 12/2000 or 01/2001. I am not sure why the person in our accounting department thought I was wrong besides she was trying to get out of work.... (Imagine that:):)..
I guess they think if you don't do accounting everyday you have no idea...

D-

Nora Story wrote:

> Dina,
> Be sure you understand that it is not the period of the group that drives
> where invoice entries go. It is the period shown on each individual
> invoice header that sends it to a particular period when posted. Somebody
> please correct me if anything is different above Vantage 3.0.
> Nora Story
> Spectra Technologies, Inc.
>
> -----Original Message-----
> From: Dina Hieber [SMTP:dhieber@...]
> Sent: Monday, January 08, 2001 3:29 PM
> To: vantage@egroups.com
> Subject: Re: [Vantage] Accounting
>
> Thanks Shirley and Wayne. I thought I was right but our accounting girl
> was persistant that it would wash it out no matter what g/l period I put
> it into. I had a feeling she just did not want to run
>
> We no longer allow attachments to files. To access/share Report Files, please go to the following link: http://www.egroups.com/files/vantage/
> (Note: If this link does not work for you the first time you try it, go to www.egroups.com, login and be sure to save your password, choose My Groups, choose Vantage, then choose Files. If you save the password, the link above will work the next time you try it.)
2
Thanks Shirley and Wayne. I thought I was right but our accounting girl was persistant that it would wash it out no matter what g/l period I put it into. I had a feeling she just did not want to run the reports over. But that is the way it works.


Thanks Again,
Dina

Motovario wrote:

> As long as you specify the 12/00 period when you enter the a/p invoices they
> will hit that period. If you want to issue a/p checks for those invoices but
> the check date is going to be 1/01 then make sure you use a 01/01 check date
> when you select your invoices and when you post them they will hit in 01/01
> ( i usually do not post my new month checks until i have done the previous
> months bank rec but it won't hurt if you post them )
>
> Ps: you can physicall close your month and year and still post to December
> as long as you designate your group to be posted to 12/00 ( you do have to
> take the check mark of the "closed box" in periods.
>
> Shari - Motovario Corporation
> ----- Original Message -----
> From: "Wayne Cox" <wmc@...>
> To: <vantage@egroups.com>
> Sent: Monday, January 08, 2001 4:02 PM
> Subject: Re: [Vantage] Accounting
>
> > At 03:46 PM 1/8/2001 , you wrote:
> > >we are entering still for December 2000. We did not close for the
> > >month. We are making sure the invoices go into 12/2000. Now some of
> > >these invoices are getting paid this Friday. Which will hit the ledger
> >
> > When you create the AP group, you specify the period that the GL
> > transactions will go to. (Should be PO Clearing & Payables.) When you
> run
> > the checks, that date dictates the period used for the entries to Payables
> > & Cash.
> >
> > >I know my accounting skills are a little dusty
> >
> > Mine are still in the shrink wrap :) Don't ask me which side is CR & DB!
> >
> > -Wayne
> >
> >
> >
> > We no longer allow attachments to files. To access/share Report Files,
> please go to the following link: http://www.egroups.com/files/vantage/
> > (Note: If this link does not work for you the first time you try it, go
> to www.egroups.com, login and be sure to save your password, choose My
> Groups, choose Vantage, then choose Files. If you save the password, the
> link above will work the next time you try it.)
> >
> >
>
> We no longer allow attachments to files. To access/share Report Files, please go to the following link: http://www.egroups.com/files/vantage/
> (Note: If this link does not work for you the first time you try it, go to www.egroups.com, login and be sure to save your password, choose My Groups, choose Vantage, then choose Files. If you save the password, the link above will work the next time you try it.)
3
Dina,
Be sure you understand that it is not the period of the group that drives
where invoice entries go. It is the period shown on each individual
invoice header that sends it to a particular period when posted. Somebody
please correct me if anything is different above Vantage 3.0.
Nora Story
Spectra Technologies, Inc.


-----Original Message-----
From: Dina Hieber [SMTP:dhieber@...]
Sent: Monday, January 08, 2001 3:29 PM
To: vantage@egroups.com
Subject: Re: [Vantage] Accounting

Thanks Shirley and Wayne. I thought I was right but our accounting girl
was persistant that it would wash it out no matter what g/l period I put
it into. I had a feeling she just did not want to run
4
At 04:49 PM 1/8/2001 , you wrote:
>Be sure you understand that it is not the period of the group that drives
>where invoice entries go. It is the period shown on each individual
>invoice header that sends it to a particular period when posted. Somebody
>please correct me if anything is different above Vantage 3.0.

I had to track this one down just recently, and it IS the AP Group date
that determines the period. We had invoices not showing up in our
aging. Turns out they had invoice dates erroneously entered way in the
future (eg: 2030.) Next question was, how the heck did it figure out what
period to dump them into?? Answer is, it is the group date and it must
match a period. As for the invoice date - anything goes, no sanity
checking at all.

I have a report that tries to spot invoices with wacky dates, if you'd like
(write me of the list.) Our AP people run it weekly, or after any big
entry batches.

-Wayne Cox
5
I didn't mean the invoice header invoice date. It's the fiscal period
shown in the lower left of the invoice header under Financial Information.
You can have an invoice in a group dated 12/2000, but if the invoice
header has its period shown as something different, it will go to G/L with
the invoice header period information over the group period information.
Nora

-----Original Message-----
From: Wayne Cox [SMTP:wmc@...]
Sent: Monday, January 08, 2001 4:36 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Accounting

At 04:49 PM 1/8/2001 , you wrote:
>Be sure you understand that it is not the period of the group that drives
>where invoice entries go. It is the period shown on each individual
>invoice header that sends it to a particular period when posted. Somebody
>please correct me if anything is different above Vantage 3.0.

I had to track this one down just recently, and it IS the AP Group date
that determines the period. We had invoices not showing up in our
aging. Turns out they had invoice dates erroneously entered way in the
future (eg: 2030.) Next question was, how the heck did it figure out what
period to dump them into?? Answer is, it is the group date and it must
match a period. As for the invoice date - anything goes, no sanity
checking at all.

I have a report that tries to spot invoices with wacky dates, if you'd like
(write me of the list.) Our AP people run it weekly, or after any big
entry batches.

-Wayne Cox




We no longer allow attachments to files. To access/share Report Files,
please go to the following link: http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link
above will work the next time you try it.)
6
wayne's correct- the invoice date controls where it hits on the ageing
report, the group posting date controls the expense period and the check
date controls the offset balance sheet entries (ie: cash / ap) james

-----Original Message-----
From: Wayne Cox [mailto:wmc@...]
Sent: Monday, January 08, 2001 3:36 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Accounting


At 04:49 PM 1/8/2001 , you wrote:
>Be sure you understand that it is not the period of the group that drives
>where invoice entries go. It is the period shown on each individual
>invoice header that sends it to a particular period when posted. Somebody
>please correct me if anything is different above Vantage 3.0.

I had to track this one down just recently, and it IS the AP Group date
that determines the period. We had invoices not showing up in our
aging. Turns out they had invoice dates erroneously entered way in the
future (eg: 2030.) Next question was, how the heck did it figure out what
period to dump them into?? Answer is, it is the group date and it must
match a period. As for the invoice date - anything goes, no sanity
checking at all.

I have a report that tries to spot invoices with wacky dates, if you'd like
(write me of the list.) Our AP people run it weekly, or after any big
entry batches.

-Wayne Cox




We no longer allow attachments to files. To access/share Report Files,
please go to the following link: http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link above
will work the next time you try it.)
7
James,
I agree, if the group posting period is the same as the fiscal period shown
at the bottom left of the invoice header. However, if the invoice header
has a different fiscal period under Financial Information, the expense will
post to the period of the invoice header, not the period of the group.
Again, I have only tested this on Version 3.0. I don't know if it is the
same for 4.0 and 5.0.
Nora


-----Original Message-----
From: James Martin Jr. [SMTP:jmartin@...]
Sent: Monday, January 08, 2001 5:11 PM
To: 'vantage@egroups.com'
Subject: RE: [Vantage] Accounting

wayne's correct- the invoice date controls where it hits on the ageing
report, the group posting date controls the expense period and the check
date controls the offset balance sheet entries (ie: cash / ap) james

-----Original Message-----
From: Wayne Cox [mailto:wmc@...]
Sent: Monday, January 08, 2001 3:36 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Accounting


At 04:49 PM 1/8/2001 , you wrote:
>Be sure you understand that it is not the period of the group that drives
>where invoice entries go. It is the period shown on each individual
>invoice header that sends it to a particular period when posted. Somebody
>please correct me if anything is different above Vantage 3.0.

I had to track this one down just recently, and it IS the AP Group date
that determines the period. We had invoices not showing up in our
aging. Turns out they had invoice dates erroneously entered way in the
future (eg: 2030.) Next question was, how the heck did it figure out what
period to dump them into?? Answer is, it is the group date and it must
match a period. As for the invoice date - anything goes, no sanity
checking at all.

I have a report that tries to spot invoices with wacky dates, if you'd like
(write me of the list.) Our AP people run it weekly, or after any big
entry batches.

-Wayne Cox




We no longer allow attachments to files. To access/share Report Files,
please go to the following link: http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link
above
will work the next time you try it.)

We no longer allow attachments to files. To access/share Report Files,
please go to the following link: http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link
above will work the next time you try it.)
8
A/P and A/R are controlled differently. A/R is controlled at the invoice
header level. A/P is controlled by the group. The big problem is trying to
tie things out at month end for the A/P side and someone has used the wrong
date as stated before. When trying to enter things at the end of the month
that are to be paid on the first but use the first as the invoice date. It
will be in G/L but not on your aging.

Jim Frice

> -----Original Message-----
> From: Nora Story [mailto:Nora_Story@...]
> Sent: Monday, January 08, 2001 6:06 PM
> To: 'vantage@egroups.com'
> Subject: RE: [Vantage] Accounting
>
>
> James,
> I agree, if the group posting period is the same as the fiscal
> period shown
> at the bottom left of the invoice header. However, if the invoice header
> has a different fiscal period under Financial Information, the
> expense will
> post to the period of the invoice header, not the period of the group.
> Again, I have only tested this on Version 3.0. I don't know if
> it is the
> same for 4.0 and 5.0.
> Nora
>
>
> -----Original Message-----
> From: James Martin Jr. [SMTP:jmartin@...]
> Sent: Monday, January 08, 2001 5:11 PM
> To: 'vantage@egroups.com'
> Subject: RE: [Vantage] Accounting
>
> wayne's correct- the invoice date controls where it hits on the ageing
> report, the group posting date controls the expense period and the check
> date controls the offset balance sheet entries (ie: cash / ap) james
>
> -----Original Message-----
> From: Wayne Cox [mailto:wmc@...]
> Sent: Monday, January 08, 2001 3:36 PM
> To: vantage@egroups.com
> Subject: RE: [Vantage] Accounting
>
>
> At 04:49 PM 1/8/2001 , you wrote:
> >Be sure you understand that it is not the period of the group that drives
> >where invoice entries go. It is the period shown on each individual
> >invoice header that sends it to a particular period when posted.
> Somebody
> >please correct me if anything is different above Vantage 3.0.
>
> I had to track this one down just recently, and it IS the AP Group date
> that determines the period. We had invoices not showing up in our
> aging. Turns out they had invoice dates erroneously entered way in the
> future (eg: 2030.) Next question was, how the heck did it
> figure out what
> period to dump them into?? Answer is, it is the group date and it must
> match a period. As for the invoice date - anything goes, no sanity
> checking at all.
>
> I have a report that tries to spot invoices with wacky dates, if
> you'd like
> (write me of the list.) Our AP people run it weekly, or after any big
> entry batches.
>
> -Wayne Cox
>
>
>
>
> We no longer allow attachments to files. To access/share Report Files,
> please go to the following link: http://www.egroups.com/files/vantage/
> (Note: If this link does not work for you the first time you try
> it, go to
> www.egroups.com, login and be sure to save your password, choose
> My Groups,
> choose Vantage, then choose Files. If you save the password, the link
> above
> will work the next time you try it.)
>
> We no longer allow attachments to files. To access/share Report Files,
> please go to the following link: http://www.egroups.com/files/vantage/
> (Note: If this link does not work for you the first time you try
> it, go to
> www.egroups.com, login and be sure to save your password, choose
> My Groups,
> choose Vantage, then choose Files. If you save the password, the link
> above will work the next time you try it.)
>
>
> We no longer allow attachments to files. To access/share Report
> Files, please go to the following link:
http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link above
will work the next time you try it.)