A\P and receiving mistakes

Yahoo Archive
1
Paul-

Short answer: via an e-mail.

If the quantities do not match, the A/P entry person, out of habit,
should be asking the question "WHY DON'T THESE QUANTITIES MATCH".
Obviously, he/she can enter the invoiced quantity and go with it (which
is the correct thing to do in this case). We do not use the quality
module/inspection with receiving yet, so I'm not familar with the
accounting entries involving this sort of error.


Thanks!



Rick Ludwig



-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of p_ksmith
Sent: Wednesday, April 27, 2005 10:24 AM
To: vantage@yahoogroups.com
Subject: [Vantage] A\P and receiving mistakes



I am looking for some information on the following situation. As we
all know once an item is passed from incoming inspection there is no
way to correct any mistakes. The line is closed and the job is issued
to. But, according to the accounting office there will be a request to
pay this mistake. Example we ordered 50 received 55 by mistake the
material was passed now the receiver\PO indicated 55 was received. A\P
would be looking for an invoice for 55 pcs or the invoice for 50 would
come in for payment and A/P would be waiting on another invoice for 5
pcs. How can I best notify A\P that they will only receive an invoice
for 50 pcs? Thanks in advance.

Paul





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[Non-text portions of this message have been removed]
2
I am looking for some information on the following situation. As we
all know once an item is passed from incoming inspection there is no
way to correct any mistakes. The line is closed and the job is issued
to. But, according to the accounting office there will be a request to
pay this mistake. Example we ordered 50 received 55 by mistake the
material was passed now the receiver\PO indicated 55 was received. A\P
would be looking for an invoice for 55 pcs or the invoice for 50 would
come in for payment and A/P would be waiting on another invoice for 5
pcs. How can I best notify A\P that they will only receive an invoice
for 50 pcs? Thanks in advance.

Paul
3
Does your A/P department get a copy of the packing slip?
In this example does the packing slip reflect 50 pcs shipped and the error was just in the data entry?

I am a bean counter and at my company - I get both the invoice and the packing slip. I then match up the two pcs of paper referencing the PO Number.
If I have a Packing Slip and No Invoice - I need to do some research why?
If I have an Invoice that has no receiver - I need to do some research why?
Purchasing never notifies me -- I notify them when I find discrepancies.



-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]On Behalf Of p_ksmith
Sent: Wednesday, April 27, 2005 11:24 AM
To: vantage@yahoogroups.com
Subject: [Vantage] A\P and receiving mistakes



I am looking for some information on the following situation. As we
all know once an item is passed from incoming inspection there is no
way to correct any mistakes. The line is closed and the job is issued
to. But, according to the accounting office there will be a request to
pay this mistake. Example we ordered 50 received 55 by mistake the
material was passed now the receiver\PO indicated 55 was received. A\P
would be looking for an invoice for 55 pcs or the invoice for 50 would
come in for payment and A/P would be waiting on another invoice for 5
pcs. How can I best notify A\P that they will only receive an invoice
for 50 pcs? Thanks in advance.

Paul





Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links



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[Non-text portions of this message have been removed]