V8 GL Structure

Yahoo Archive
1
From what I know, you're going to be making some changes. The div/dept
can change and mean different things, but from a chart standpoint it
must be consistent. So, if I understand you correctly, your 001 cash
account will always be a cash account, no manner what div/dept it's in.
Or 01-00-001 and 05-00-001 are both cash accounts, but in different
divisions. Technically, you may be correct in saying that you can
rename and call the GL chart of accounts (the combined
company/div/dept/chart) anything you want or something else, but I don't
think you want to do that; but that would have to be confirmed by
someone smarter then I am.



Don







________________________________



Let me pile on here since we're in a similar situation converting from
another
system. The current G/L has a div/dept/char format. I'm not sure how big
an
issue this is but when we look at the Chart portion of the accounts,
they are
not unique. For example, 01-00-001 is a cash account, but 05-10-001 is
direct
labor and 03-10-001 is wages and salary. I see that we can create a
chart 001
and call it something and when we link a div/dept/chart that it gets
another
description, but what implications are there? Does it make reporting
more
difficult? Today we don't run reports by chart but we want to make sure
that
we're not making life difficult but we also are trying to avoid a
wholesale
change in the accounting structure.

Thanks,

Mark W.



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[Non-text portions of this message have been removed]
2
We are in the process of upgrading/re-implmentation to V8 and are
reviewing our entire GL Chart structure; we need to make changes to
support integrated finanicals (since we're not integrated today), and to
be able to easily report various information. We have Epicor members
helping us go through the process and they have a "recommended
structure" that includes having GL accounts for Sales, COS, Inventory,
etc. broken out by product group. What do other do in this area? Is
this a typical approach for Vantage? One of our concerns are the number
of GL accounts, since we have many product groups; it's estimated that
we might have an upward number of 300 accounts because of this
breakdown. Another concern is the volume of data in the GL itself and
trying to understand the manual maintenance and more fundamentally
understand why do we want that detail in the GL itself?



Can someone please share their experiences in this area.



Thanks, Don











[Non-text portions of this message have been removed]
3
We installed Vantage in 1999. Since the installation I have had to
change the layout of my G.L. about 3 times. Unfortunately the ownership
kept changing their mind on how they wanted the information handled. We
now have 4
Profit centers (departments), 7 Overhead accounts, and 5 Operating
Expense Departments. We have 238 Charts, so the combinations are
staggering as you might guess. We are only on 6.1, however with a lot of
work, it is possible to develop enough GL reports to give you any kind
of combined statements, however the allocation of overhead department
expenses will probably need to be a manual calculation, along with the
Operating Expense spread. My advise is the same that Epicor gave us when
we were in the installation phase. Less is more. It is much easier to
add Divisions, Departments, and Charts than it is to eliminate them.
Simplify, avoid the "analysis to paralysis" type of information. Don't
get caught up in gee whiz reports that are interesting but not really
necessary. Good luck!!!


Ron LaHolt
Controller
River Metal Products Inc.

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Don Bricker
Sent: Tuesday, January 10, 2006 7:14 AM
To: vantage@yahoogroups.com
Subject: [Vantage] V8 GL Structure

We are in the process of upgrading/re-implmentation to V8 and are
reviewing our entire GL Chart structure; we need to make changes to
support integrated finanicals (since we're not integrated today), and to
be able to easily report various information. We have Epicor members
helping us go through the process and they have a "recommended
structure" that includes having GL accounts for Sales, COS, Inventory,
etc. broken out by product group. What do other do in this area? Is
this a typical approach for Vantage? One of our concerns are the number
of GL accounts, since we have many product groups; it's estimated that
we might have an upward number of 300 accounts because of this
breakdown. Another concern is the volume of data in the GL itself and
trying to understand the manual maintenance and more fundamentally
understand why do we want that detail in the GL itself?



Can someone please share their experiences in this area.



Thanks, Don











[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
4
> We are in the process of upgrading/re-implmentation to V8 and are
> reviewing our entire GL Chart structure;
...
> What do other do in this area? Is
> this a typical approach for Vantage? One of our concerns are the number
> of GL accounts, since we have many product groups; it's estimated that
> we might have an upward number of 300 accounts because of this
> breakdown. Another concern is the volume of data in the GL itself and
> trying to understand the manual maintenance and more fundamentally
> understand why do we want that detail in the GL itself?

Let me pile on here since we're in a similar situation converting from another
system. The current G/L has a div/dept/char format. I'm not sure how big an
issue this is but when we look at the Chart portion of the accounts, they are
not unique. For example, 01-00-001 is a cash account, but 05-10-001 is direct
labor and 03-10-001 is wages and salary. I see that we can create a chart 001
and call it something and when we link a div/dept/chart that it gets another
description, but what implications are there? Does it make reporting more
difficult? Today we don't run reports by chart but we want to make sure that
we're not making life difficult but we also are trying to avoid a wholesale
change in the accounting structure.

Thanks,

Mark W.