Wouldn’t I have to ship the parts too @MikeGross that’s where it kinda falls apart for me. We don’t have Jobs, or Parts to Ship… Can I invoice an Order without shipping anything?
They have something called a counter sale. I have never done one, but am looking now. I assume that would be doable without a shipment.
Counter Sale Creates a Shipment on the Fly
good point - just kind of assumed that you’d be shipping stuff. Like DMT-ing it from the old system or other plants as they notify you of an outgoing shipment.
EDIT - we’ve never done counter sales or Shipments on the Fly…
You don’t have to ship off of a counter sale. That is one of the options you can choose when doing one.
Right but it does the shipping behind the scenes still creates a Shipment Record which won’t work without parts / inventory me … thinks.
So, the question is if you can do a Counter Sale for a POTF? The next question would be how are you still going to offset the advanced payment?
If you already know that the balance has been paid before posting, why not create a BPM that looks it up and applies a discount to the line? You can even do a $ discount if they did not pay the full amount.
Again, I have not done a counter, but we ship our 1st article reports which are non quantity bearing parts, so @MikeGross’s MISC-PART could be non-quantity, so it is a part, but I would bet that it could still be pulled off without any REAL parts.
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Have you considered setting the print flag on these invoices as your code imports them so that your print job can ignore them?
Make you Misc-Part and non quantity bearing part. Then you can ship it without any inventory/job impact.
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Am I simplifying this because I would create the unapplied cash transaction and then when you have created the misc invoice and posted it I would apply the cash deposit against it before printing the invoice - assuming the invoice print will show any cash/payment applied against the balance.
Problem is generally invoice print happens on batch before posting but yes that’s one of the options we are considering problem with that is timing of invoice print and UC application
Probably not ideal, but in Mexico we have to do that since the equivalent to the IRS demands those prepayments to be linked to the invoice. What we had to do for our specific case(outside of the whole CSF, as regular process) was to create a dummy sales order, to which we created a deposit invoice so we had a deposit on the ERP. Then when the actual orders come(from other ERPs) we create the Misc Invoice and then create a credit deposit memo from the original sales order. We relate the invoices and sales order with an UD field for jobId in our case. That way we have a whole history and the deposit balance, along with the movements. Our customer is aware of both the invoices and credit memos in Mexico of course. In our US company, we do the same, but then edited the report to show the prepaid amount(credit memo amount) on the invoice so the total is actually the balance.
It ends as extra work, I know, but since it is compliance requirement we have to do it anyway. As I said, maybe it is not ideal to you, but just throwing an idea.