E9: Two AP Invoices, one PO Receipt

system · August 23, 2011, 1:21pm

Thanks Steve, Manasa, and Jen

Your input will be helpful as we try to work this out.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Ashton, Steve
Sent: Tuesday, August 23, 2011 11:36 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Two AP Invoices, one PO Receipt

In a near identical situation we've forced the vendor to cancel the two
partial invoices and issue a single invoice for the consolidated amount.
Alternatively you could enter a virtually consolidated invoice (In your
invoice entry header, concatenate their invoice numbers and total the
net amounts).

Steve Ashton

Database Specialist

61 Royal Group Crescent, Woodbridge, ON L4H 1X9 - Canada

Phone (905) 652-5200 | Direct (905) 652-5260
Fax (905) 652-2505 | Toll Free (800) 387-3809

steve.ashton@... <mailto:steve.ashton%40saint-gobain.com>
| www.decoustics.com
<http://www.decoustics.com/>

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
jrojas@... | www.matsinc.com Ask us about our clean, green and beautiful matting and flooring

This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Manasa Reddy
Sent: Tuesday, August 23, 2011 9:51 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] E9: Two AP Invoices, one PO Receipt

Joe,

The question I would ask my receiving people, "Do you get one packslip
or two?" If they only get one then I would talk to the vendor to have
them send you two. Then you would receive against two pack slips and
your two invoices would not be an issue.

If your people get two...then they need to receive against two
packslips.

M. Manasa Reddy

manasa@... <mailto:manasa%40weldcoa.com>
<mailto:manasa%40weldcoa.com>

630.806.2000 x1515

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Joe Rojas
Sent: Monday, August 22, 2011 3:46 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] E9: Two AP Invoices, one PO Receipt

Hello,

We have a scenario where an overseas vendor may ship, out of their
building, two partials against one of our POs but they actually end up
coming over on the same container.

When the two partials hit our dock, it looks like one shipment so we
receive in as one receipt.

The problem is that the vendor has sent us two invoices that need to be
matched to the one receipt.

It looks like Epicor cannot handle this.

Does anyone else deal with this and, if so, did you find a work around?

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
jrojas@... <mailto:jrojas%40matsinc.com>
<mailto:jrojas%40matsinc.com>
<mailto:jrojas%40matsinc.com> | www.matsinc.com Ask
us about our clean, green and beautiful matting and flooring

This message is intended only for the individual named. If you are not
the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have
received this e-mail by mistake. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

system · August 22, 2011, 4:46pm

Hello,

We have a scenario where an overseas vendor may ship, out of their
building, two partials against one of our POs but they actually end up
coming over on the same container.

When the two partials hit our dock, it looks like one shipment so we
receive in as one receipt.

The problem is that the vendor has sent us two invoices that need to be
matched to the one receipt.

It looks like Epicor cannot handle this.

Does anyone else deal with this and, if so, did you find a work around?

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
jrojas@... | www.matsinc.com Ask us about our clean, green and beautiful matting and flooring

This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.

[Non-text portions of this message have been removed]

system · August 23, 2011, 9:37am

We run into this often. We have worked with our Receipt Specialist to make two receipts so we can match receipt to invoice.

--- In vantage@yahoogroups.com, Joe Rojas <jrojas@...> wrote:
>
> Hello,
>
>
>
> We have a scenario where an overseas vendor may ship, out of their
> building, two partials against one of our POs but they actually end up
> coming over on the same container.
>
> When the two partials hit our dock, it looks like one shipment so we
> receive in as one receipt.
>
> The problem is that the vendor has sent us two invoices that need to be
> matched to the one receipt.
>
>
>
> It looks like Epicor cannot handle this.
>
> Does anyone else deal with this and, if so, did you find a work around?
>
>
>
>
>
>
>
>
>
>
> Joe Rojas | Director of Information Technology | Mats Inc
> dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
> jrojas@... | www.matsinc.com Ask us about our clean, green and beautiful matting and flooring
>
>
> This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.
>
>
> [Non-text portions of this message have been removed]
>

system · August 23, 2011, 9:51am

Joe,

The question I would ask my receiving people, "Do you get one packslip
or two?" If they only get one then I would talk to the vendor to have
them send you two. Then you would receive against two pack slips and
your two invoices would not be an issue.

If your people get two...then they need to receive against two
packslips.

M. Manasa Reddy

manasa@...

630.806.2000 x1515

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Joe Rojas
Sent: Monday, August 22, 2011 3:46 PM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Two AP Invoices, one PO Receipt

Hello,

We have a scenario where an overseas vendor may ship, out of their
building, two partials against one of our POs but they actually end up
coming over on the same container.

When the two partials hit our dock, it looks like one shipment so we
receive in as one receipt.

The problem is that the vendor has sent us two invoices that need to be
matched to the one receipt.

It looks like Epicor cannot handle this.

Does anyone else deal with this and, if so, did you find a work around?

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
jrojas@... <mailto:jrojas%40matsinc.com> | www.matsinc.com Ask
us about our clean, green and beautiful matting and flooring

This message is intended only for the individual named. If you are not
the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have
received this e-mail by mistake. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

system · August 23, 2011, 11:36am

In a near identical situation we've forced the vendor to cancel the two
partial invoices and issue a single invoice for the consolidated amount.
Alternatively you could enter a virtually consolidated invoice (In your
invoice entry header, concatenate their invoice numbers and total the
net amounts).

Steve Ashton

Database Specialist

61 Royal Group Crescent, Woodbridge, ON L4H 1X9 - Canada

Phone (905) 652-5200 | Direct (905) 652-5260
Fax (905) 652-2505 | Toll Free (800) 387-3809

steve.ashton@... | www.decoustics.com
<http://www.decoustics.com/>

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Manasa Reddy
Sent: Tuesday, August 23, 2011 9:51 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Two AP Invoices, one PO Receipt

Joe,

The question I would ask my receiving people, "Do you get one packslip
or two?" If they only get one then I would talk to the vendor to have
them send you two. Then you would receive against two pack slips and
your two invoices would not be an issue.

If your people get two...then they need to receive against two
packslips.

M. Manasa Reddy

manasa@... <mailto:manasa%40weldcoa.com>

630.806.2000 x1515

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Joe Rojas
Sent: Monday, August 22, 2011 3:46 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] E9: Two AP Invoices, one PO Receipt

Hello,

We have a scenario where an overseas vendor may ship, out of their
building, two partials against one of our POs but they actually end up
coming over on the same container.

When the two partials hit our dock, it looks like one shipment so we
receive in as one receipt.

The problem is that the vendor has sent us two invoices that need to be
matched to the one receipt.

It looks like Epicor cannot handle this.

Does anyone else deal with this and, if so, did you find a work around?

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191
jrojas@... <mailto:jrojas%40matsinc.com>
<mailto:jrojas%40matsinc.com> | www.matsinc.com Ask
us about our clean, green and beautiful matting and flooring

This message is intended only for the individual named. If you are not
the named addressee you should not disseminate, distribute or copy this
e-mail. Please notify the sender immediately by e-mail if you have
received this e-mail by mistake. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]